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Property Administrator - OperationsHays • Burnaby
Property Administrator - Operations

Property Administrator - Operations

Hays • Burnaby
6 days ago
Job type
  • Full-time
Job description
Our client, located in Burnaby, BC, is looking for a Property Administrator, Operations. As a Property Administrator, we will rely on you to manage the administration portion of properties. This is an exciting opportunity for a recent post-secondary graduate looking to kick off their career in the exciting world of property management.We are looking for someone with a strong attention to detail, previous administrative experience (preferably in an office setting) and someone with a passion for providing excellent customer service.Many of our property managers started their career in this same role, so it’s a great steppingstone to learn all about the industry.RESPONSIBILITIES
  • Working with Property Managers, Property Administrators (operations and accounting), and operations personnel on various properties on tasks as required.
  • Provide support for the PM team with administration, managing office supplies, couriers, staff IT and phone needs.
  • Manage the procurement process, including Purchase Orders and contract generation to execution. Maintain contract and contact matrixes.
  • Collect, review and track Tenant Insurance Certificates, Sales Reports, contact information, and other information as required. Correspond with tenants to ensurepliance with policies and lease requirements.
  • Manage confidential lease files and files accordingly and document archiving & filing, including physical filing and managing electronic filing.
  • Assist with tenant meetings, tenant engagement events, and the building work order system.
  • Perform various administrative duties including word processing, presentations, expense reports, filing, photocopying, maintenance of records, contracts administration, ordering of office supplies, general office assistance, etc.
  • Maintain an excellent line ofmunication amongst the property manager, building operators, staff, property administrators, contractors, tenants, and other external parties.
  • Assist with fixtures and chattels, plans & drawings inventory, and site reviews. Prepare paperwork and reports as required.
  • Prepare tenant correspondence and tenant advisories as required.
  • Manage Tenant and Vendor inquiries.
  • Managing the administrative process for contractor documentation.
  • Keeping records up to date and ensuring information is collected on time.
  • Other duties as assigned.
QUALIFICATIONS
  • Highly organized with a strong attention to detail andfortable working in a deadline-driven, fast-paced environment with a high-level capacity to multitask.
  • Strong verbal and writtenmunication and interpersonal skills.
  • Excellent customer service abilities and always looking for ways to go above & beyond.
  • Previous office administrative experience is preferred.
  • Passionate about the industry and aspiring to develop a long-term career in the field.
  • A collaborative person who is hardworking and likes to have fun at work
  • Highlypetent with Microsoft Office, Excel and Outlook.
  • A post-secondary education is considered an asset.
  • Familiarization with Yardi is an asset.


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#1125724 - Gillian Byron
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Property Administrator - Operations • Burnaby

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