Executive Administrative Assistant

Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader?

Do you have outstanding relationships and a creative streak? Do you have strong attention to detail?

If so, this role may be for you!

Position: Executive Administrative Assistant
Competitive Salary
Location: Toronto, ON
Onsite role

1-month contract (potential of extension)


Advantages
- Strong potential of extension
- Start date: as soon as possible
- 1-month contract.
- Competitive salary.

Responsibilities
- Manage and maintains executives' schedules. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare responses to correspondence containing routine inquiries.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make travel arrangements for executives.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Compile, transcribe, and distribute minutes of meetings.
- Attend meetings to record minutes. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
- Set up and oversee administrative policies and procedures for offices and/or organizations. Supervise and train other clerical staff.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Interpret administrative and operating policies and procedures for employees.

Qualifications
Required Skills
- 7 plus overall Experience in a complex globally matrixed company environment.
- Senior Level Administrative experience with C level team members.
- Microsoft Office experience
- Concur Travel System experience.
- Excellent Communications both written and verbal.
- High level of attention to detail and accuracy.
- Ability to work independently and make sound decisions.
- Ability to work in a fast paced deliverable driven environment with tight deadlines without needing direction.
- College degree preferred, High School diploma required.

Summary
The perfect position for you? If you are a motivated and experienced customer service professional, bilingual, and passionate about service excellence, we want to meet you. If you meet the qualifications, apply directly!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.