Buyer

COMPANY OVERVIEW:

Prollenium Medical Technologies Inc. is a fast-growing Canadian developer, manufacturer, and international distributor of premium hyaluronic acid (HA) dermal fillers and cosmetic products. We are proud to address all of our client's needs through streamlined innovation. Prollenium is able to ensure a continual flow of creation, unique ideas, and a steady pipeline of new and exciting products that provide safe and effective results. With regulatory approvals from the US FDA and Health Canada, Prollenium has sold over 5 million syringes from its Revanesse® product line across more than 80+ countries worldwide. Prollenium was the first manufacturer of hyaluronic acid dermal fillers in North America. Join our dedication to innovation. Prollenium provides competitive compensation, benefits, and development opportunities.

JOB SUMMARY:

The Buyer is responsible for procuring materials and services to support manufacturing operations while ensuring timely supply, optimal inventory levels, supplier performance, and compliance with quality and regulatory requirements. This position reports to the Sr. Procurement Manager.

MAJOR RESPONSIBILITIES:

• Procure raw materials, packaging components, consumables, and services to support production while monitoring inventory levels and ensuring uninterrupted material availability across all manufacturing sites.
• Create, issue, and manage Purchase Orders (POs), Work Orders (WOs), and supplier schedules based on production forecasts; provide long-term material forecasts for blanket orders and vendor planning.
• Develop and maintain strong supplier relationships by negotiating pricing, lead times, contracts, and service levels while monitoring supplier performance and identifying opportunities for cost savings and supply chain improvements.
• Maintain accurate ERP master data, including material setup, descriptions, costing, supplier information, and purchasing records; generate daily, weekly, and monthly procurement and inventory reports.
• Maintain complete inventory and purchasing documentation, including COAs, COCs, SDSs, packing lists, invoices, RMAs, and other records to ensure full traceability and regulatory compliance.
• Coordinate with Receiving, Shipping, Manufacturing, Inventory Control, Accounting, and Quality to manage incoming and outgoing materials, vendor returns (RMA), inventory transfers, and material availability for production.
• Partner with Quality Assurance and Quality Control to review material documentation, request labels for controlled inventory, manage expiring materials, coordinate disposition activities, and ensure compliance with company and regulatory requirements.
• Participate in inventory counts, monitor inventory accuracy, and support inventory optimization initiatives to minimize shortages, excess inventory, and material obsolescence.
• Collaborate with Manufacturing, Planning, Quality, and Engineering to identify alternate or backup materials, support new product introductions, and mitigate supply chain risks.
• Ensure procurement activities comply with company policies, ISO 13485, GMP, and applicable regulatory requirements while supporting departmental goals, continuous improvement initiatives, and operational excellence.
• Perform other related duties as assigned.

QUALIFICATIONS:

Education and Experience:

• College Diploma or Bachelor's Degree in Supply Chain Management, Business, Purchasing, Logistics, Operations Management, or a related discipline.
• Minimum 3–5 years of purchasing or procurement experience within a manufacturing environment; medical device, pharmaceutical, or regulated industry experience is preferred.
• Experience negotiating pricing, contracts, and supplier agreements.
• Proficiency with ERP/MRP systems (SAP, Microsoft Dynamics, Oracle, or equivalent).
• Advanced Microsoft Excel skills and strong analytical abilities.

Behavioral Skills:

Demonstrated ability to apply the following behavioral competencies on the job:

• Communication: Ensure clear and consistent messaging at all levels of the organization with strong presentation skills
• Attentiveness: Ability to listen carefully and interpret information
• Planning and organizing: Managing multiple priorities and projects
• Accuracy: Ability to self-check work and have good attention to detail