Real Estate Sales Administrator

Explore A Career At Mosaic

Mosaic is a diversified 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated multi-use approach Mosaic manages its land base across sustainable forestry renewable energy watershed services recreation real estate and carbon programs bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at .

The Opportunity

Mosaic is seeking a Real Estate Sales Administrator to work out of ourNanaimo office on Vancouver Island British Columbia.

The Role

Reporting to the Manager Real Estate Sales the Real Estate Sales Administrator will support the coordination and administration of real estate transactions and sales activities across Mosaics diverse portfolio of land. The role is responsible for maintaining accurate sales records coordinating transaction documentation and supporting dayâtoâday sales and marketing activities in collaboration with the Real Estate Legal and Finance teams. Specific responsibilities include but are not limited to:

• Providing administrative support to the Real Estate team including preparing and administering contracts licences road use and third-party access agreements in coordination with Legal Services and preparing property listing materials sales documentation correspondence reports and presentations;
• Coordinating the preparation and execution of purchase and sale agreements offer documentation and related transaction materials in conjunction with Legal Services as required;
• Supporting the management of active listings and transactions including coordinating with buyers and brokers and tracking transaction milestones and deadlines;
• Administering contracts involving deposits commissions and closing adjustments preparing invoices monitoring payments and ensuring compliance with contractual obligations;
• Managing documentation listings and records related to residential commercial recreational and industrial land sales across Mosaics property portfolio;
• Maintaining accurate and current sales and property records within Mosaics management systems including LRM Laserfiche and SharePoint and generating reports for internal and external stakeholders; and
• Responding to internal and external inquiries related to sales matters as well as liaising with real estate brokers government agencies and third parties as needed.

What Were Seeking:

• A minimum of 2 years experience in real estate property sales land administration or a related field;
• Post-Secondary Education in a related field is preferred but not required;
• A Diploma in Urban Land Economics or other education related to real estate land administration conveyancing or property management is an asset;
• Strong knowledge of real estate transaction processes title conveyancing property marketing and records management;
• Strong knowledge of land title systems and real estate regulatory requirements;
• Strong communication and interpersonal skills with the ability to work collaboratively across teams and with external clients realtors and government agencies;
• Excellent organizational skills attention to detail and ability to manage multiple priorities and transactions simultaneously; and
• Proficiency with Microsoft Office and comfort working within document and data management systems.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you dont meet every qualification we encourage you to apply. Were eager to learn about your unique knowledge skills and experiences.

What You Get
We are proud of our highly collaborative respectful and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

At Mosaic we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Heres a glimpse of what you can expect when you join us:

• Competitive compensation that matches your skills and experience.
• Annual bonus tied to both individual and company performance recognizing your contributions to our success.
• Employer-paid premiums for a robust benefits package to support your wellness.
• Company-funded defined contribution pension plan to help secure your future.
• Generous paid vacation program to recharge and relax.
• Up to one day per week of remote work subject to role requirements and leader approval.
• We also offer various additional benefits and programs including maternity and parental leave EI top-ups opportunities for continuing education and professional development.

All programs and benefits are subject to change.

Compensation

The annual salary range for this position is $60000 to $75000. Individual compensation is commensurate with skill relevant experience and education.

To Apply

Visit and click on the Job Opportunities to apply. This position will remain posted until filled.

At Mosaic we believe in creating a workplace where everyone feels they belong and can contribute their whole authentic selves to help us achieve our strategic goals. Were proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity.

If you require accommodation at any point during the recruitment process please email

Required Experience:

Unclear Seniority

Employment Type : Full-Time
Department / Functional Area: Real Estate
Experience: years
Vacancy: 1
Monthly Salary Salary: 60000 - 75000