Talent.com
Oxford Properties Group
Senior Property Administrator (Lease Setup Administration)Oxford Properties Group • Toronto, ON, Canada
Senior Property Administrator (Lease Setup Administration)

Senior Property Administrator (Lease Setup Administration)

Oxford Properties Group • Toronto, ON, Canada
30+ days ago
Salary
CA$75,000.00 yearly
Job type
  • Full-time
Job description

Position Summary

Senior Property Administrator, Lease Setup Administration (LSA)

We are looking for a highly motivated professional to join our Finance team. The role focuses on accurately, timely, and standardized setup and maintenance of lease and tenant data across the portfolio, supporting complex transactions, resolving exceptions, and ensuring consistency across asset classes within a centralized team structure.

Responsibilities

  • Complete lease setup for fully executed leases into ERP systems, including complex or non‑routine arrangements.
  • Process amendments, renewals, expansions, contractions, relocations, assignments, and terminations across a broad range of lease structures.
  • Review lease documentation and interpret lease terms to ensure accurate setup and ongoing maintenance.
  • Maintain building area information, tenant allowances, and other key lease data elements requiring judgment and detailed review.
  • Set up and validate complex lease data and billing parameters needed for accurate billing.
  • Complete lease setup inputs that support accurate billing, including percent rent, co‑tenancy arrangements, and tenant chargebacks.
  • Review non‑routine scenarios, identify data issues or exceptions, and resolve them in coordination with stakeholders before billing execution by the Revenue Control team.
  • Coordinate with Finance, Leasing, Operations, Legal, and Revenue Control to support accurate lease setup and resolve complex data questions.
  • Serve as a key escalation point for complex, non‑routine, or ambiguous lease setup matters within the centralized team.
  • Support consistent application of processes, standards, and documentation requirements, and share knowledge with less experienced team members.
  • Identify opportunities to improve workflows, strengthen controls, and enhance data quality across the lease administration process.

Qualifications

  • Completion of a university degree or college diploma.
  • 3–5 years of experience in lease administration, accounting, credit, collections, or a related field.
  • Experience managing complex and non‑routine lease administration activities, including new leases, renewals, expansions, contractions, relocations, assignments, and terminations.
  • Strong attention to detail, sound judgment, and clear communication skills, with the ability to interpret lease terms and resolve exceptions accurately.
  • Highly proficient in Microsoft Excel and experience with JDE, Yardi, or comparable financial systems.
  • Ability to thrive in a fast‑paced, high‑volume work environment that continues to evolve and adapt.
  • Collaborative mindset and willingness to share knowledge within a team‑oriented environment.
  • Motivation to achieve results and continuously improve processes through thoughtful and proactive problem‑solving.

Compensation and Benefits

The expected salary range for this position is $75,000 to $85,000. Eligible employees may also receive an annual Incentive Award pursuant to our Short‑term Incentive plan and Long‑Term Incentive plan (if applicable), and participate in our group benefits and retirement plans. Details are included within OMERS & Oxford offer letters.

Work Schedule & Location

This role requires 4 days per week at our head office located at 100 Adelaide Street West.

Posting Information

This posting is for an existing vacancy.

EEO Statement

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier‑free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups, executive leader sponsorship, our Purpose@Work committee, and employee recognition programs.

#J-18808-Ljbffr
Create a job alert for this search

Senior Property Administrator (Lease Setup Administration) • Toronto, ON, Canada

Similar jobs

Detail-Oriented Property Administrator Role

Hove Street PropertiesToronto, ON, CA
Full-time

Explore a rewarding career as a Property Administrator at Hove Street Properties Limited.This role emphasizes detail-oriented project coordination for acquisitions and capital expenditures in the i... Show more

 • Promoted

Property Administrator

Colliers InternationalToronto, ON, CA
Full-time +1

Accelerate your success at Colliers.Why Colliers?As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and co... Show more

 • Promoted

Property Administrator – Toronto Residential Operations

Minto GroupToronto, ON, CA
Full-time

Excel in a vital administrative role with Minto in Toronto as a Property Administrator.Manage resident needs, financial documentation, and regulatory compliance for seamless operations.This positio... Show more

 • Promoted

Hybrid Corporate Tax Senior Associate – M&A & Real Estate

Burges Salmon LLPnewmarket, on, Canada
Full-time

A leading law firm in Ontario is seeking a Corporate Tax Associate/Senior Associate to join their top-tier corporate tax team.The successful candidate will tackle complex tax challenges for leading... Show more

 • Promoted

Toronto Mortgage Administrator Role Remote

Peoples GroupToronto, ON, CA
Remote
Full-time

Launch your career as a Mortgage Administrator with Peoples Group, working hybrid from Toronto.This position focuses on managing mortgage files with exceptional service and accuracy.As a Mortgage A... Show more

 • Promoted

Senior Manager for Property Negotiations

Restaurant Brands InternationalToronto, ON, CA
Full-time

Step into a pivotal role at Restaurant Brands International as a Senior Manager on property negotiations for new restaurant sites.Focus on strategic decision-making and collaboration across departm... Show more

 • Promoted

Property Administrator

MHB Group CanadaToronto, ON, CA
Full-time

Property Administrator – Senior.A well-established and expanding real estate firm in North York is looking to add a senior level.As the senior level Property Administrator, you’ll be at the heart o... Show more

 • Promoted

Residential Leasing & Tenant Relations Coordinator

ImperraToronto, ON, CA
Full-time

Residential Leasing and Media Administrator.Imperra is seeking a detail-oriented and personable Leasing and Media Administrator to oversee the rental process from inquiry to move-in.This dynamic ro... Show more

 • Promoted

Properties Coordinator for Major Infrastructure

Trillium Guideway PartnersToronto, ON, CA
Full-time

Take the lead as a Properties Coordinator and play a vital role in the Ontario Line project.This position requires a detail-oriented approach to support property management and coordination activit... Show more

 • Promoted

Senior Property Administrator

CBRE Group, Inc.Toronto, Ontario, Canada
Full-time

As a CBRE Senior Property Administrator, you\'ll step into a pivotal role, spearheading advanced customer service support for our valued tenants and essential vendors.You\'re not just supporting; y... Show more

 • Promoted

Property Administrator

BGOToronto, ON, CA
Full-time

Join Us to Grow, Connect, and Make an Impact.At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities w... Show more

 • Promoted

Senior Property Manager

Tribe Management IncToronto, ON, CA
Full-time

DMS Property Management, Division of Tribe Management Inc.Canada's largest provider of property management services, is looking to add a.The successful candidate will be responsible for a portfolio... Show more

 • Promoted

Senior Property Administrator (Lease Setup Administration)

Oxford Properties GroupToronto, Ontario, Canada
Full-time

Position Summary Senior Property Administrator, Lease Setup Administration (LSA).We are looking for a highly motivated professional to join our Finance team.The role focuses on accurately, timely, ... Show more

 • Promoted

Property Administrator

Barney RiverToronto, ON, CA
Full-time

Headquartered in Toronto, Barney River is a trusted real estate investment and property management company focused on creating vibrant, thriving communities, with proud Canadian roots and a forward... Show more

 • Promoted

Property Specialist

CAPREITToronto, ON, CA
Full-time

Are you enthusiastic, detail-oriented and enjoy learning new systems? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Empl... Show more

 • Promoted

Senior Investor Relations Administrator (Private Assets)

The Citco Group LimitedToronto, ON, CA
Full-time

At Citco, we’ve been the front‑runner in our field since our incorporation in 1948 led to the evolution of the asset servicing sector itself.This pioneering spirit continues to guide us today as we... Show more

 • Promoted

Senior Real Estate Specialist

Federated Co-operatives LimitedToronto, ON, CA
Full-time +1

Federated Co-operatives Limited.Federated Co-operatives Limited.Federated Co-operatives Limited (FCL) is hiring a.Facility Design & Development team.This position can be a remote opportunity and ca... Show more

 • Promoted

Lease Admin & Property Ops Specialist

Entire HireMarkham, York Region, CA
Full-time

A staffing and recruitment company in York Region, Markham, is seeking a Leasing Administrator to coordinate processes related to rent payments and database management.The ideal candidate must have... Show more

 • Promoted

Property Administrator: Tenant & Maintenance Coordinator

DMS Property ManagementToronto, ON, CA
Full-time

A leading property management firm in Toronto is seeking a Property Administrator to join their team.The role involves handling administrative tasks, managing rent collection, and ensuring complian... Show more

 • Promoted

Senior Contract Administrator - Construction Management

Black & Veatch CorporationMarkham, ON, CA
Full-time

Join Black & Veatch as a Senior Contract Administrator managing complex tunnel construction projects in Markham, Ontario.Drive efficiency and client satisfaction throughout the project lifecycle.Th... Show more