Program & Development Assistant

Childhood Cancer Canada (CCC), established in 1987, is Canada’s leading foundation dedicated to supporting families affected by childhood cancer and funding critical research. CCC’s mission is to ensure no childhood is lost to cancer by raising funds and awareness, supporting families, and advancing clinical trials.

ABOUT THE OPPORTUNITY

This is a 6‑month contract position with the potential opportunity to become full time, permanent at the end of the contract if the business need remains and for the right candidate who demonstrates proficiency over the contract period.

Reporting to the Executive Director, the Administrative Assistant plays a vital role in supporting CCC’s mission by providing essential administrative and fundraising support. The position is primarily focused on coordinating and supporting program delivery and fundraising events, with additional light office management responsibilities.

KEY RESPONSIBILITIES

• Program and Administrative Support (70%):
• Coordinate and support the delivery of CCC’s signature programs and services, ensuring efficient and effective operations.
• Identify opportunities to promote CCC’s programs and respond to inquiries and applications in a timely manner.
• Support volunteer management, including recruiting, training, and coordinating volunteers for events and office tasks.
• Oversee general office administrative functions, including managing the main phone line, general email inbox, office inventory, and liaising with building management.
• Assist with finance-related tasks such as processing invoices, credit card reconciliation, and bank deposits.
• Support gift administration by ensuring donations are accurately coded and tax receipts/acknowledgment letters are sent promptly.
• Assist with special projects and initiatives to help meet annual organizational goals.
• Fundraising and Event Support (30%):
• Support all signature and third‑party events to maximize revenues.
• Assist in preparing donor correspondence, invoices, and call notes.
• Record and track sponsorship requirements for all signature events.
• Research and help build a pipeline of new corporate giving opportunities including sourcing items for auctions and gift‑in‑kind donations.
• Respond promptly to donor inquiries and provide exceptional customer service.
• Cultivate and strengthen relationships with community service clubs and donors to expand CCC’s reach and enhance donor loyalty.
• Maintain accurate donor records in the CRM database (Donor Perfect or similar).
• Support annual giving strategies and stewardship activities to maximize donor retention.

QUALIFICATIONS

• Post‑secondary education in business administration or a relevant field.
• Experience in a non‑profit setting is preferred but not required.
• Exceptional interpersonal, oral, and written communication skills.
• High attention to detail with excellent organizational, planning, and time‑management abilities.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong problem‑solving, analytical, and decision‑making skills.
• Proactive, highly organized, and able to manage competing demands with minimal supervision.
• Excellent customer service skills and experience cultivating relationships with diverse stakeholders.
• Collaborative team player with a self‑starter attitude.
• Flexibility to work occasional evenings and weekends as needed.
• Proficiency in Microsoft Office Suite and internet tools; familiarity with CRM tools like Donor Perfect (or similar) required.

HOW TO APPLY

Interested applicants should forward their resume and cover letter explaining why you believe you are the best candidate. Please submit your resume and cover letter in one document by January 19, 2026, to Nicole Raso, Sr. Coordinator, Programs & Community Engagement, at nicole.raso@childhoodcancer.ca and indicate Program & Development Assistant (Contract) in the subject line.

Childhood Cancer Canada is an equal‑opportunity employer and encourages all qualified individuals to apply. If you are the successful candidate and require accommodation, CCC will work with you to meet your needs.

The successful candidate will need to undergo a successful Vulnerable Sector Screening Police check.

We thank all candidates for their interest; however, only qualified candidates will be contacted for an interview. Please note we will not be able to respond to phone calls about this position so all applicants must apply by email.

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