Trade Spend Analyst

About the Opportunity
Trade Spend & Deduction Management (50%)

• Review, process, and validate trade promotions, discounts, and rebates in accordance with customer agreements
• Upload and maintain trade promotions within D365 or related systems, ensuring accurate application to invoices and accruals
• Analyze and track all customer deductions, including trade-related claims, pricing discrepancies, and logistics-related deductions
• Investigate and resolve invalid or unsupported deductions by working with internal stakeholders and customers
• Monitor and manage approximately $8M in annual deductions, ensuring timely resolution and financial accuracy
• Review, validate, and clear deductions, ensuring alignment with contractual terms and company policies
  

Financial Accounting & Reporting (25%)

• Support the preparation and accuracy of trade accruals, ensuring completeness and alignment with ongoing promotional activity
• Partner with Sales to understand trade activity and ensure accurate financial treatment
• Prepare and analyze reports related to deductions, aging, trade spend trends, and key metrics for management review
• Monitor AR aging related to deductions and identify risks or anomalies
• Contribute to month-end close activities, including reconciliations and variance analysis related to trade spend
• Ensure trade spend is accurately reflected in financial statements and aligned with internal controls.
  

Accounts Receivable & Customer Support (15%)

• Collaborate with Accounts Receivable to manage and resolve outstanding deductions and balances
• Communicate directly with customers via phone and email to resolve discrepancies and support payment processing
• Follow up on outstanding balances related to deductions and disputes
• Support credit hold management and release decisions based on account status
  

Collaboration, Systems & Process Improvement (10%)

• Partner cross-functionally with Sales, Finance, Customer Service, and Operations to resolve issues and improve processes
• Support the ongoing use and optimization of D365 and trade promotion systems
• Participate in process improvement initiatives related to trade spend management and deduction workflows
• Maintain accurate documentation and records to support audit and compliance requirementsTrade Spend &

About You

• 2+ years of experience handling similar duties
• Strong Excel (Pivot Tables)
• Trade Spend/Deduction experience is a must
• Been around/involved in an implementation is an asset, MS Dynamics is being implemented.

Pay Range
$30 $33 per hour

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 482285
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.