Operation and Software Integration Manager

Join Pro-X Event, a fast-growing leader in the international corporate event and tradeshow exhibit world, and help shape our continued success! We’re in search of a highly organized Operations & Software Integration Manager to oversee logistics operations, procurement, inventory systems, internal applications, and cross-departmental workflows. This role is ideal for someone who thrives in fast-paced environments, enjoys building systems, and excels at connecting people, processes, and technology.

You will play a critical role in ensuring operational efficiency across logistics, warehouse operations, inventory management, software systems, and client services, all while proactively identifying opportunities to improve processes and reduce costs.

Your Day-to-Day

• Lead and oversee a team of 20+ internal staff including logistics & operations personnel, fleet drivers, installation teams, and shop teams, while managing performance, accountability, and day-to-day execution
• Own relationships with third-party logistics providers, freight forwarders, customs brokers, and external fleet partners to ensure seamless coordination and operational efficiency
• Direct and oversee global import/export compliance across Canada, the United States, and Europe, ensuring precision in customs documentation, Temporary Import Bonds, and regulatory adherence
• Identify purchasing requirements across project lifecycles, approve purchase orders, and manage supplier sourcing, quote analysis, and vendor selection to optimize cost, timing, and quality
• Design, implement, and train internal teams and clients on inventory and asset management platforms, ensuring real‑time accuracy and cross‑departmental visibility
• Architect, integrate, and optimize multiple software platforms and real‑time API connections to ensure seamless communication between systems, eliminate data silos, and improve operational transparency across departments
• Maintain and optimize asset management systems, including inventory tracking, warehouse storage oversight, user permissions, and quarterly audits of client‑owned assets
• Strategically design and refine warehouse layouts, bin systems, and operational workflows to improve efficiency and safety compliance
• Oversee woodshop and printshop procurement processes, ensuring alignment between production timelines and material availability
• Develop and continuously improve rental asset platforms and inventory systems to increase project forecasting accuracy and operational transparency
• Support internal and project‑related repairs by conducting pricing analysis, sourcing solutions, and executing cost‑effective remediation strategies
• Ensure full regulatory compliance for all commercial vehicles, including U.S. DOT requirements, CVOR documentation, renewals, and deadline tracking
• Act as a strategic partner to project and production teams by identifying operational risks, troubleshooting complex issues, and implementing scalable solutions
• Review technical documentation, bills of materials, and production workflows to mitigate errors and improve execution quality
• Develop and deploy procedures, automation tools, and system integrations that reduce avoidable costs and improve cross‑functional efficiency
• Foster strong, positive communication across all departments to ensure alignment, accountability, and operational excellence

You Might be a Great Fit if You Have

• A Bachelor’s Degree in Business and/or paired with a Software Engineering or Big Data Analysis college diploma
• Over 5 years’ of proven professional experience with the following,
  • Warehouse operations, layout optimization, and inventory control (including but not limited to FIFO/LIFO methods, and material and product consumption/usage tracking)
  • Import and export – Canada, United States and Europe, including Temporary Import Bonds
  • Close working relationships with third‑party logistic providers, freight forwarders and custom brokers
  • Operating and managing real time API integrations of multiple software systems and platforms to optimize workflow and cross‑departmental coordination, including custom builds and cross‑platform applications
• Over 3 years of experience with the following software and platforms, or equivalent:
  • Google AppSheet, Microsoft Power BI, Tableau, When I Work (or similar scheduling platform), Microsoft, MACOS, Linux, IOS and Android platforms
• Strong ability to lead, manage and coordinate large teams of 25+ employees including managers and coordinators
• Demonstrated ability to manage multiple projects simultaneously in a fast‑paced environment
• Proficient understanding of technical bill of materials and blueprints, such as SolidWorks drawings
• Expertise in building email and push‑up notification automation systems
• A clear communicator in English – whether face‑to‑face, over the phone, or in writing
• Familiar with health & safety measures in the workplace
• Flexible with your schedule and open to varied working hours
• Comfortable lifting up to 50 lbs and work 44 hours per week
• Validate Driver’s License
• Able to work weekdays, weekends and evenings
• Candidate must be authorized to work in Canada
• Bonus: Current Forklift Operator certificate
• Bonus: Current Working at Heights certificate

How Pro-X goes the X-tra Mile

• Attractive Compensation & Benefits – Competitive pay paired with a comprehensive benefits package
  • Salary range for this role is $50.48 to $55.00 per hour
• Inclusive & Dynamic Work Culture – Join a vibrant, diverse team where everyone’s ideas and voices are heard
• Impactful Role with Growth Opportunities – Play an active part in shaping the future of the company, with room to contribute your own innovative ideas
• Mentorship & Career Growth – Receive continuous support and training from seasoned leaders, plus plenty of opportunities to advance your career

Pro-X Event Inc., is an equal opportunity employer. Our success is built on the differences, voices and values of our collective workplace. We are also proudly a WBE member, supporting Women‑owned business across North America throughout our supply chains.

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