Bid Manager

Location

Ottawa, Canada

Regulatory Compliance Requirements

Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR. Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program. Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary

We have a current vacancy for a Bid Manager who supports the development of high‑quality bids and proposals for prospective customers. The Bid Manager coordinates inputs from functional teams and assists in organizing bid activities throughout the development process. Under the guidance of senior Bid or Capture leadership, the LR08 Bid Manager ensures that bid documents comply with internal processes and are prepared for required reviews and approvals.

Key Areas of Responsibility

• Contributes and ensures the coordination of all Work Package Manager (WPM) activities for the preparation of the bid and the initial project baseline which will be transferred to the Project Manager, including: Source data for the future project (proposal, contract, …) Requirements baseline for the future project (technical and non-technical requirements) Execution baseline for the future project (WBS, OBS, PBS, RAM, master schedule, resource planning, estimate pack and cash profile, risks and opportunities register, initial plan(s)) Justification for the future project (compliance matrix, solution justification)
• In support of the Capture Leader and with Sales Manager and Account Manager if relevant: Participates in the implementation of cash mandate decided at Gate 1 and in the negotiations with the customer
• Contributes analysis to and supports the offer/contract terms of all the necessary conditions (including requirements relating to the payment plan) Finalizes the best contract possible in accordance with the cash and negotiation mandates decided by senior management

Essential Functions

• Coordinate activities of a multi‑disciplinary team to support timely development and submission of bids and proposals
• Assist the Capture Lead and Business Leads in developing bid strategies and communicating them to contributing teams
• Collect and organize required inputs from functional teams; review for completeness
• Support adherence to company bid processes and help prepare materials for internal approvals
• Assist with scheduling and preparation for Gate 1 and Gate 2 reviews
• Maintain positive working relationships with internal stakeholders
• Identify risks or gaps and elevate to senior Bid Managers
• Participate in process‑improvement working groups as assigned
• Support departmental special projects as directed

Minimum Qualifications

• University degree and/or equivalent experience
• Minimum of 3 years of experience in bid/proposal development or related coordination roles including:
• Customer Requirements Identification and Compliance Strategy - Experienced
• Bids and Projects Governance - Intermediate
• Bid Scope, Schedule and Resource Management - Intermediate
• Bid Production of the Cost Estimate Pack - Intermediate
• Bid Organization and Planning - Intermediate
• Risk and Opportunity Management - Intermediate
• Proposal content development - Expert
• Prior experience presenting technical and non-technical information to senior leadership on a regular basis
• Strong organizational skills with a detail minded outlook
• Demonstrated experience writing professional documents that are legal and accurate
• Ability to collaborate effectively and adapt to shifting priorities
• Excellent communication skills / Fluent in English

Preferred Qualifications

• Prior experience in complex, global matrixed organizations
• Exposure to engineering environments
• Demonstrated contract management experience
• University degree in a STEM field
• Experience supporting Government of Canada RFP responses
• Experience drafting or coordinating technical proposals
• French language skills

Special Position Requirements

Schedule: 40 hours per week

Physical Environment: Hybrid position – mix of working from home and 3 days onsite (in office, at customer site or on‑board ships alongside in harbour)

Travel: Occasional domestic or international travel may be required

Compensation

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $100,000 – $125,000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. Placement within this range depends on factors such as career history, competencies, skills and performance, company salary budget, customer program requirements, and internal equity. Thales may offer additional benefits and other compensation.

Benefits

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period
• Company paid holidays, vacation days, and paid sick leave
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability
• Employee Discounts on home, auto, and gym membership

Inclusion and Accessibility

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Security and Export Controls

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

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