SAP HCM US Payroll Functional Consultant ( NYS Employment Tax Compliance)

Job Description

Role Description: We need an experienced Business Systems Analyst (BSA) to support Project McIntosh – NYS Tax Compliance Automation, a critical regulatory compliance initiative focused on automating New York State employment tax compliance processes. The ideal candidate will have strong expertise in SAP US Payroll, tax compliance, and multi-system integrations, with the ability to translate regulatory requirements into scalable technical solutions.

Key Competencies

• SAP Payroll Expertise.

• Requirements Analysis.

• Tax and Regulatory Compliance.

• Multi-System Integration.

• Stakeholder Management.

• Documentation and Process Mapping.

• Analytical and Problem-Solving Skills.

• Excellent Verbal and Written Communication.

Required Skills

• 5+ years of experience as a Business Systems Analyst within Financial Services or another regulated industry.

• Strong expertise in SAP US Payroll including:

• BSI Tax Factory.

• Payroll configuration.

• Data structures.

• Tax withholding calculations.

• Experience with employment tax compliance and payroll processes.

• Strong understanding of:

• Wage allocation.

• Tax sourcing.

• Multi-state payroll compliance.

• Experience documenting system integration requirements.

• Strong analytical and problem-solving skills.

• Excellent stakeholder management and communication skills.

• Ability to translate regulatory requirements into technical specifications.

Preferred Skills

• Experience with New York State employment tax compliance.

• Experience with Concur Travel & Expense.

• Familiarity with badge swipe/location tracking systems.

• Experience with EY tax/compliance platforms.

• Knowledge of compensation integration and deferred compensation systems.

• Experience working on regulatory compliance or audit remediation projects.

Requirements Elicitation & Documentation

• Conduct detailed interviews with Payroll, Global Mobility, Concur, EY, Finance, and other stakeholders to gather business and technical requirements.

• Document current-state processes and identify gaps related to:

• NYS wage withholding for non-residents and business travelers.

• Trailing compensation tax withholding during vesting periods.

• Relocation tracking and management.

• Remote work location capture.

• Create detailed functional and technical requirements for system integrations and process automation.

• Validate requirements with multiple stakeholder groups to ensure completeness and alignment.

SAP Payroll & Tax Compliance

• Analyze SAP US Payroll configuration for NYS tax withholding calculations.

• Identify configuration gaps and recommend enhancements for automated tax withholding.

• Understand SAP wage types, vesting periods, and tax sourcing logic.

• Collaborate with the Solution Architect on SAP update process automation.

• Validate compensation data mapping and transformation rules.

Multi-System Integration

• Concur to SAP integration.

• Tech Infrastructure to EY Mobility Platform integration.

• Payroll to EY platform via SFTP.

• Document compensation data flow across integrated systems.

• Define badge swipe location integration requirements and validation logic.

• Establish data quality, reconciliation procedures, SLAs, and turnaround times for data processing.

NYS Tax Compliance

• Interpret NY State employment tax regulations and audit findings.

• Translate regulatory requirements into business and system requirements.

• Work with Payroll teams to define:

• Workday definitions.

• Trailing compensation sourcing.

• Non-resident wage allocation.

• Relocation impacts on tax withholding.

• Ensure all documentation is audit-ready and compliant.

Location & Travel Data Management

• Define requirements for capturing actual NYS workdays.

• Specify badge swipe integration requirements, validation rules, and data frequency.

• Evaluate alternative location data sources such as transit, IP tracking, and mobile location data.

• Define employee validation and reconciliation workflows.

• Document remote work location tracking requirements.

Compensation Integration

• Document compensation data requirements for EY platform integration, including:

• Total wages.

• Trailing compensation.

• MTI.

• Bonus information.

• Define data transmission schedules and SFTP specifications.

• Establish validation, reconciliation, and year-end processing requirements.

• Identify data governance and security requirements.

Stakeholder Management

• Act as the primary liaison between IT and business stakeholders.

• Facilitate workshops, working sessions, and requirements validation meetings.

• Escalate project risks, blockers, and ambiguities to project leadership.

• Provide regular project status updates.

Requirements
Role Description: We need an experienced Business Systems Analyst (BSA) to support Project McIntosh – NYS Tax Compliance Automation, a critical regulatory compliance initiative focused on automating New York State employment tax compliance processes. The ideal candidate will have strong expertise in SAP US Payroll, tax compliance, and multi-system integrations, with the ability to translate regulatory requirements into scalable technical solutions. Key Competencies • SAP Payroll Expertise. • Requirements Analysis. • Tax and Regulatory Compliance. • Multi-System Integration. • Stakeholder Management. • Documentation and Process Mapping. • Analytical and Problem-Solving Skills. • Excellent Verbal and Written Communication. Required Skills • 5+ years of experience as a Business Systems Analyst within Financial Services or another regulated industry. • Strong expertise in SAP US Payroll including: • BSI Tax Factory. • Payroll configuration. • Data structures. • Tax withholding calculations. • Experience with employment tax compliance and payroll processes. • Strong understanding of: • Wage allocation. • Tax sourcing. • Multi-state payroll compliance. • Experience documenting system integration requirements. • Strong analytical and problem-solving skills. • Excellent stakeholder management and communication skills. • Ability to translate regulatory requirements into technical specifications. Preferred Skills • Experience with New York State employment tax compliance. • Experience with Concur Travel & Expense. • Familiarity with badge swipe/location tracking systems. • Experience with EY tax/compliance platforms. • Knowledge of compensation integration and deferred compensation systems. • Experience working on regulatory compliance or audit remediation projects. Requirements Elicitation & Documentation • Conduct detailed interviews with Payroll, Global Mobility, Concur, EY, Finance, and other stakeholders to gather business and technical requirements. • Document current-state processes and identify gaps related to: • NYS wage withholding for non-residents and business travelers. • Trailing compensation tax withholding during vesting periods. • Relocation tracking and management. • Remote work location capture. • Create detailed functional and technical requirements for system integrations and process automation. • Validate requirements with multiple stakeholder groups to ensure completeness and alignment. SAP Payroll & Tax Compliance • Analyze SAP US Payroll configuration for NYS tax withholding calculations. • Identify configuration gaps and recommend enhancements for automated tax withholding. • Understand SAP wage types, vesting periods, and tax sourcing logic. • Collaborate with the Solution Architect on SAP update process automation. • Validate compensation data mapping and transformation rules. Multi-System Integration • Concur to SAP integration. • Tech Infrastructure to EY Mobility Platform integration. • Payroll to EY platform via SFTP. • Document compensation data flow across integrated systems. • Define badge swipe location integration requirements and validation logic. • Establish data quality, reconciliation procedures, SLAs, and turnaround times for data processing. NYS Tax Compliance • Interpret NY State employment tax regulations and audit findings. • Translate regulatory requirements into business and system requirements. • Work with Payroll teams to define: • Workday definitions. • Trailing compensation sourcing. • Non-resident wage allocation. • Relocation impacts on tax withholding. • Ensure all documentation is audit-ready and compliant. Location & Travel Data Management • Define requirements for capturing actual NYS workdays. • Specify badge swipe integration requirements, validation rules, and data frequency. • Evaluate alternative location data sources such as transit, IP tracking, and mobile location data. • Define employee validation and reconciliation workflows. • Document remote work location tracking requirements. Compensation Integration • Document compensation data requirements for EY platform integration, including: • Total wages. • Trailing compensation. • MTI. • Bonus information. • Define data transmission schedules and SFTP specifications. • Establish validation, reconciliation, and year-end processing requirements. • Identify data governance and security requirements. Stakeholder Management • Act as the primary liaison between IT and business stakeholders. • Facilitate workshops, working sessions, and requirements validation meetings. • Escalate project risks, blockers, and ambiguities to project leadership. • Provide regular project status updates.