Accounts Payable Clerk

Role: Accounts Payable Clerk
Location: Calgary, AB
Job Type: In Office

Who We Are

Smith + Andersen is a trusted, Canadian engineering firm, recognized for its multi-disciplinary expertise. With more than seven hundred employees across eleven offices in five provinces, the firm delivers comprehensive solutions nationwide.

At Smith + Andersen, our employees contribute to some of the most innovative and sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post-secondary institutions.

Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans six decades in business. In addition, we are proud to have been certified as a Great Place to Work™ and selected as one of Canada’s Best Workplaces™ for the highly collaborative culture we’ve built and for empowering employees to do great work!

This Opportunity The Calgary office of Smith + Andersen is currently seeking an Accounts Payable Clerk.
You are organized, detail-oriented, and take pride in processing invoices accurately and on time. You enjoy working closely with team members, reviewing supporting documentation, and ensuring records are complete and up to date. You are comfortable managing multiple priorities, resolving discrepancies, and helping maintain smooth day-to-day accounting operations. Your co-workers value your reliability and accuracy, and vendors and internal staff appreciate your clear and professional communication. Why choose Smith + Andersen?

In addition to an exciting career filled with meaningful work, we offer:

• Competitive salary
• Flexible hours and half day Fridays (all year round)
• Comprehensive Group Health Benefits Program
• Group Retirement Savings Plan (Employer and Employee Contributions)
• Employee Share Ownership Program (ESOP)
• Purchase Time Off Program (PTO)
• Transit Subsidy Program
• Wide variety of community and social events
• Great Place to Work-Certified™
• Best Workplaces™ in Canada
• Best Workplaces for Mental Wellness™
• Canada’s Best Workplaces™ for Professional Services

What You'll Do

• Enter and process vendor invoices into the accounting system, including invoice coding verification (against proposal and setup forms; liaising with project managers and principals when there are discrepancies), coding to correct general ledger account, project/cost center, and obtaining required approvals.
• Process vendor adjustments and vendor invoice cancellations and ensure they are applied to correct invoices and projects.
• Review and analyze employee expense reports by verifying against back-up provided ensuring compliance with company policy, project coding, completeness, and accuracy. Liaise with employees regarding discrepancies.
• Route employee expenses for approval to appropriate principals and project managers and approve in system.
• Reconcile corporate credit cards to statements. Confirm all credit card charges against receipts provided; charged to the correct project number and general ledger accounts; verify tax treatment and any applicable GST splitting.
• Enter corporate card transactions into the accounting/expense system, follow up on missing receipts or non-compliant purchases, and support cardholders with questions or corrections.
• Reconcile vendor statements to accounts payable records and investigate any discrepancies. Liaise with vendors to resolve any discrepancies.
• Maintain accounting ledgers by verifying, adjusting and posting account transactions.
• Assist as required with the month-end close process to ensure the accurate, timely and proper recording of expenses is reported.
• Respond to inquiries from sub-consultants or other vendors regarding invoice and/or payment requests. Seek approval for principals for early payment to be processed and coordinate payment requests with Director of Finance.
• Responsible for maintaining vendor files; both electronic and hardcopy. Ensure that all invoices and credit memos are filed correctly.
• Provide general accounting support.

Who You Are:

• Experience with Deltek Vision (version 7.1 or newer) and Deltek Project Reporting would be an asset.
• Post-secondary degree or diploma in Accounting and/or Finance.
• Approximately 2 years of experience working within a project accounting environment and system.
• Experience with accounting systems and practices, such as Deltek/Vision or Axium.
• Excellent knowledge of all Microsoft Office Suites, specifically Excel.
• Experience with account receivables - understanding the order to cash cycle.
• Able to demonstrate problem solving abilities.
• Able to analyze large amounts of data, demonstrate high attention to detail, and able to accept direction.
• Strong written and oral communication skills; able to communicate with both internal and external clients.
• Superior organization and administrative skills with the ability to prioritize and multi-task in a fast paced environment.
• Able to work independently, as well as part of a team.

Accommodations

Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. Successful applicants will be advised of Smith + Andersen’s accommodation policies at the time the employment offer is extended. Only qualified candidates will be contacted.

Diversity

Smith + Andersen is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, race, ethnicity, family status, religion, mental or physical status or veteran status.

About Smith + Andersen

Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax. Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.

Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada. From fully-integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.