Moncton Executive Assistant (N-B) PCN 1004644

This is the life-changing opportunity you’ve been looking for.

Horizon Health Network in beautiful New Brunswick is looking for an Executive Assistant to join our team!

Horizon Health Network (Horizon) is seeking a strong, accomplished, dedicated individual to join our team as an Executive Assistant. The ideal candidate will have progressive experience with providing administrative and clerical support.

Why you should work here

Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.

This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan and a remote work policy.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Who you are

You have a worked in an administrative position for a minimum of five years. You have a high school/secondary graduation level and completed courses in business administration at college (certificate) or university level. You have an advanced proficiency level in Microsoft Office applications.

What you will do

Provide executive and administrative support:

• Coordinate physician administrative support services
• Prepare and distribute meeting materials, set up venue, document minutes, and follow-up on action items from the Physician Leadership team and other Medical Staff Office meetings.
• Ensure follow-up to committee action plans and develop process to ensure appropriate timelines are maintained.
• Prioritize and organize appointments with external and internal stakeholders, business community, foundations, auxiliaries, and staff.
• Maintain an effective filing system.

Handle correspondence:

• Draft response to correspondence as required.
• Assist in the preparation and/or development of reports and presentations such as project report; month-end and annual reports, budget variance reports.
• Proof-read and edit reports.
• Coordinate and track all correspondence.
• Manage restricted and confidential documents and data.

Respond to inquiries using initiative and judgement:

• Respond to incoming calls, identifying urgent matters and important inquiries and redirecting them for appropriate action.
• Provide appropriate advice and/or screening/referral to callers.
• Gather, process, and distribute highly confidential information.

Manage logistics:

• Complete travel arrangements including booking of travel and accommodations, assuring coordination of appointments and schedules within the travel plan.
• Complete expense submissions.

Act as an information resource by:

• Dealing with confidential issues in an efficient and professional manner.
• Applying knowledge of corporate organization/policies.
• Ensuring dissemination and coordination of information, both internally and externally.
• Developing and maintaining effective working relationships

Horizon Competency

Core competencies for non-bargaining positions are based on the LEADS in a Caring Environment leadership capabilities framework: Lead Self, Engage Others, Achieve Results, Develop Coalitions, and System Transformation.

In addition to LEADS, all positions need to demonstrate compassion, patience, and professionalism in all interactions, consistently upholding a respectful and supportive environment for patients, clients, families, and colleagues. Proactively addresses concerns and responds to emerging needs with empathy and diligence, contributing to high-quality, patient/client centered care.

Interested? Apply Today!

To learn more, visit MyHorizonCareer.ca/management-business-professionals/

Horizon Health Network (Horizon) only accepts on-line applications.

About Horizon’s Recruitment Process

We thank all applicant who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Horizon’s recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon’s hiring purposes.

Diversity Statement

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.