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Seven Oaks General Hospital
Administrative Secretary 2 - Renal Health Program - RepostSeven Oaks General Hospital • Winnipeg, MB, CA
No longer accepting applications
Administrative Secretary 2 - Renal Health Program - Repost

Administrative Secretary 2 - Renal Health Program - Repost

Seven Oaks General Hospital • Winnipeg, MB, CA
22 days ago
Job type
  • Permanent
Job description

Position Overview

Reporting to the Program Manager, Program Director or delegate, the incumbent provides efficient secretarial support to the Program/Department.

  • Establishes and maintains effective and efficient office systems and assists other secretarial staff in the Department as required.
  • Types a variety of correspondence including letters, memos, call schedules, grants, manuscripts and abstracts, lecture notes and curricula vitae.
  • Takes and transcribes minutes as required. Assists the secretary with office workloads, including filing confidential records, incoming/outgoing mail, manages calendars, directs phone calls appropriately and takes messages.
  • Performs all payroll duties for the portfolio including timekeeping, recording hours electronically, investigating discrepancies and initiating corrective action, monitoring vacation schedules and sick time utilization.
  • Performs other duties as required.

Experience

  • Three years similar or directly related experience required.
  • Experience dealing effectively will all levels of Management, staff, outside agencies and the general public.
  • Experience recording and preparing minutes and agendas.
  • Experience maintaining spreadsheets and databases.
  • Previous healthcare experience preferred.

Education (Degree/Diploma/Certificate)

  • Complete high school education Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.
  • A combination of education and experience may be considered.

Qualifications and Skills

  • Typing speed 60-70 wpm.
  • Medical terminology may be required.
  • Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) and the ability to learn new computerized systems, required.
  • Knowledge of ESP, SAP, SuccessFactors an asset.
  • Experience with email and computerized calendars.
  • Knowledge of hospital administrative systems and equipment.
  • Excellent written, oral communication and interpersonal skills required.
  • The incumbent must be able to demonstrate good judgment, initiative, diplomacy and have the ability to coordinate workflow and develop efficiencies.
  • Excellent problem-solving, planning, organizational, project and time management skills are required.
  • Demonstrated ability to work independently with limited guidance and supervision.
  • Ability to prioritize a large workload and independently complete a variety of administrative duties.
  • Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines with frequent interruptions.

Physical Requirements

  • Required to work for long periods of time at a computer.
  • May be required to occasionally work extended hours.
  • May be required to work evening or weekends.
  • May encounter aggressive and/or agitated clients/visitors/staff.
  • Must be able to attend meetings on-site and off-site.
  • May be required to work evenings and/or weekends.
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Administrative Secretary 2 - Renal Health Program - Repost • Winnipeg, MB, CA

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