Executive Assistant, Governance & Board Relations

Description

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About Us

The Construction Association of Saskatchewan (CASK) is the collective voice of Saskatchewan's construction industry. As a member-driven, non-profit organization, we work across the province to advocate for fair procurement, support workforce development, and advance a healthy, competitive construction industry. Our work spans advocacy, education, industry leadership, and member services, all with a shared goal of building a stronger Saskatchewan.

The Opportunity

We're looking for an exceptionally organized, detail-oriented, and proactive professional to join our team as Executive Assistant, Governance & Board Relations.

Reporting directly to the President & CEO, this is more than a traditional executive assistant role. The role serves as a trusted partner in supporting executive priorities, governance processes, and organizational effectiveness. The successful candidate will provide executive support to the CEO while coordinating governance activities for CASK's Board of Directors and Regional Advisory Councils.

You'll gain exposure to executive leadership, governance, strategic initiatives, stakeholder relations, and Saskatchewan's construction industry while working in a fast-paced and dynamic environment where no two days are the same. Whether you are an experienced executive support professional or an emerging professional eager to build a broad business foundation, this role offers an exceptional opportunity to grow.

Key Responsibilities

- Manage the President & CEO's schedule, calendar, travel, and meeting priorities.

- Anticipate needs, identify potential conflicts, and proactively support executive effectiveness.

- Research and prepare briefing notes, executive summaries, and background materials for meetings and stakeholder engagements.

- Draft correspondence, reports, presentations, and communications for review and approval.

- Coordinate governance activities for the Board of Directors and Regional Advisory Councils.

- Prepare agendas, board packages, and meeting materials.

- Record, prepare, and verify meeting minutes while maintaining accurate governance records.

- Track action items, resolutions, and organizational commitments.

- Maintain confidential corporate records and governance documentation.

- Support special projects and strategic initiatives across the organization.

- Identify opportunities to improve processes and leverage technology solutions.

What We're Looking For

Education & Experience:

- Postsecondary education in business, commerce, public administration, communications, or a related field is preferred.

- Experience supporting executives, boards, committees, or governance bodies is considered an asset.

- Experience preparing presentations, reports, and meeting materials is beneficial.

- Experience conducting research and preparing executive summaries or briefing materials is an asset.

- A combination of education and experience will be considered.

- Early-career professionals with strong organizational skills and leadership potential are encouraged to apply.

Skills & Attributes:

- Exceptional attention to detail and commitment to accuracy.

- Outstanding organizational and time management skills.

- Strong written and verbal communication abilities.

- Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, Teams, and Excel.

- Ability to manage multiple priorities and deadlines simultaneously.

- Proven ability to anticipate needs and take initiative.

- Strong research and analytical skills.

- Ability to synthesize information into concise, actionable summaries.

- High degree of professionalism, discretion, and confidentiality.

- Comfortable working with executives, volunteer leaders, and stakeholders.

- Adaptable and thrives in a fast-paced environment.

What We Offer

- A unique opportunity to work directly with the President & CEO and gain exposure to executive leadership and governance.

- Broad experience across strategy, advocacy, governance, stakeholder relations, and organizational operations.

- A dynamic and collaborative workplace where no two days are the same.

- A competitive salary and benefits package.

- Opportunities for professional growth and development.

- The chance to contribute to Saskatchewan's construction industry and help shape its future.

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How to Apply

Please submit your resume and cover letter.

We will begin reviewing applications on a rolling basis and encourage early submissions. This posting will remain open until the position is filled.