Project Coordinator

About us

Since 2006, the partnership between Nipissing First Nation and The Miller Group has thrived on mutual respect and a dedication to creating enduring positive impacts for the community through sustainable infrastructure development.

This business relationship was initially built around the Nipissing Quarry under a unique ground lease that secured Nipissing First Nation land ownership while providing Miller a local base for quarry operations. To this day, the quarry is operated by Miller from a commercial building on Nipissing First Nation under a long-term lease and royalty agreement. The success of this collaboration laid the foundation for the partnership to grow.

Day in the Life

You will support the delivery of construction projects by contributing to cost control, scheduling, quality standards, and overall project status. You will work closely with field crews, subcontractors, and clients to support smooth daily operations and maintain strong working relationships. Your responsibilities will include preparing and reviewing required project documentation, such as progress payment certificates and subcontractor payments, while ensuring compliance with applicable construction regulations and standards.

You will assist with work planning and scheduling and provide day-to-day field coordination support and coordination of crews as needed. On a typical day, you’ll review project milestones, escalate and assist with issue resolution, and support the timely completion of tasks to help keep projects on track. Overall, your focus will be on contributing to tight deadlines while upholding high standards of workmanship, safety, and client satisfaction.

Responsibilities:

• Coordinate subcontractors and suppliers
• Completing daily work records, separated by each work site.
• Tracking of DWR’s and preparing T&M’s
• Track profit margins
• Writing general correspondence letters, information requests and compensation requests for submission to the Ministry
• Reconciling and finalizing monthly progress payments with the CA
• Filing all invoice records and tracking them for payment.
• Obtain quotes from subcontractors and suppliers for work/materials and issuing PO’s
• Acting supervisor on site
• Assists with multiple projects
• Perform survey/layout duties as required
• Other duties as assigned

Minimum Qualifications

• Diploma in Civil Engineering Technology, Construction Management/Technology, or a related field or equivalent hands-on construction experience
• Strong computer skills, including Microsoft Excel, Word, and Outlook; exposure to scheduling or estimating software is an asset
• Ability to read and understand construction drawings and specifications with guidance
• Strong organizational skills with attention to detail and the ability to manage multiple tasks
• Effective written and verbal communication skills
• Positive work ethic with a willingness to learn and take direction
• Ability to work collaboratively in a team environment while building confidence toward independent tasks
• Valid G or G2 driver’s license and access to a vehicle
• Willingness to work flexible hours based on construction schedules, including occasional nights and weekends

Preferred Qualifications

• Co‑op, internship, or 1–2 seasons of experience in construction or civil infrastructure projects
• Exposure to MTO contracts, OPSS/OPSD standards, or highway maintenance work
• Experience supporting project documentation, quantity tracking, progress reporting, or cost tracking
• Familiarity with MS Project, Bid2Win, Sidetrack, or similar construction software

Compensation Data

$31-$33/hr

Our Company may use artificial intelligence (AI) tools to assist with sourcing potential candidates. All screening, assessment, and hiring decisions are made exclusively by qualified personnel. Every application is reviewed and verified by our recruitment team to ensure a fair, transparent, and human-driven hiring process. This posting reflects an existing vacancy.

We are proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package.We will contact candidates selected for an interview. Accommodation for applications with disabilities will be made during the recruitment process when requested.