Accounts Payable Specialist

We are looking for a detail-oriented and reliable AP Specialist who is a team player and has a positive attitude. If you enjoy working in a collaborative and friendly culture, this could be a great job for you! Very well-established, stable, and successful business in the manufacturing sector. Based in New Westminster.

Who- the Company:

This Company has been in business for over 50 years. They provide a strong benefits package and good flexibility for people who are productive, reliable, and good with their time management. Employees tend to have very long tenures at this organization because they have a tight-knit team and the Managers enable the Employees to take ownership for their work portfolio.

What- the Role:

Swim Recruiting is seeking a new Accounts Payable Specialist to join this successful manufacturing company. The AP Specialist will report directly into a Controller and will work closely with others in accounting & finance, including the CFO. This role is open due to an upcoming retirement on the team.

Accounts Payable Processing & Reporting

• Monitor and manage multiple shared AP email inboxes, including processing incoming invoices, responding to vendor inquiries, resolving issues, and ensuring timely follow-up on all AP-related communications.
• Review and process a high volume of vendor invoices across multiple entities and currencies accurately and efficiently.
• Ensure proper coding of invoices to cost centers and general ledger accounts.
• Resolve invoice discrepancies and obtain necessary approvals.
• Prepare and process bi-weekly and weekly payment runs, including EFT, wire transfers, ACH, and cheques.
• Prepare AP aging reports and weekly payment reports
• Perform monthly bank reconciliations.

Vendor Management & Communication

• Set up new vendors, including collecting, reviewing, and maintaining vendor information and supporting documentation within the financial system.
• Maintain vendor records and ensure accurate vendor information.
• Respond to vendor inquiries in a professional and timely manner.
• Reconcile vendor statements and investigate outstanding items.
• Maintain and update WCB and insurance records and obtain updated documentation and information as required.

Compliance & Controls

• Maintain organized and accurate AP records.
• Identify opportunities to improve AP processes and efficiencies.
• Support implementation of process improvements and system enhancements.

General Accounting Support

• Support other accounting and administrative functions as required.

Who- the Candidate:

We are looking for Accountants who love contributing to continuous process improvement, and who seek out opportunities for automation. This role involves daily communication and interaction with colleagues working in departments outside of accounting & finance. A business-minded approach and a confident communication style are crucial in this role, as is the ability to think critically and to figure out “the why” behind existing processes.
We are looking for a well-rounded intermediate level accounting professional with strong people skills and excellent verbal and written communication abilities. We are looking for a self-starter who sees where they can add value and is eager to jump in. Great candidates for this role will be solutions oriented and will come to the leadership team with ideas for process improvements and automation.

• Minimum 3 years of full-cycle Accounts Payable experience.
• Diploma or Certificate in Accounting preferred.
• Understanding of accounting principles and AP best practices.
• Experience with ERPs and/or accounting systems (e.g., Sage, QuickBooks, SAP, etc.)
• Experience processing a high-volume of AP invoices (600 to 900 a month, for multiple entities)
• Proficient in Microsoft Excel, including ability to us Look-ups and Pivot Tables.
• Open to change and capable of supporting process improvements, system upgrades, and the implementation of new technologies
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of integrity and confidentiality.

Where:

New Westminster, BC. The office location is close to shopping, cafes, and restaurants. Free employee parking provided. Buses stop nearby. Some hybrid/work-from-home flexibility is provided- please discuss further with SWIM.

How Much:

Base salary for this role depends on years of experience, relevance of technical skills, and level of qualifications and education- likely in the range of $58,000 to $68,000. Additionally, the AP Specialist will be eligible for health & dental benefits, a small discretionary performance-based bonus, paid vacation, and other perks. Please discuss your total compensation expectations in more detail with SWIM.

When & How to Apply:

This search is moving quickly! SWIM is presenting profiles of shortlisted candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (ideally in MS Word format as it works best with our internal systems.) Thanks!

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