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Aecon
Project AdministratorAecon • Sherwood Park, AB, CA
Project Administrator

Project Administrator

Aecon • Sherwood Park, AB, CA
3 days ago
Job type
  • Full-time
Job description

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

Reporting to the Project Accounting Supervisor, the Project Administrator is responsible for providing the accurate time entry of site(s) employees and day-to-day project accounting administrative support to enable the projects to achieve their objectives.

What You'll Do Here:

  • Enter hourly payroll and check entries to ensure accuracy on daily/weekly basis.
  • Compile and review employee new hire packages to ensure accuracy and completeness before submitting to corporate payroll group.
  • Support project personnel and employees in relation to day to day payroll.
  • Work with union representatives and the respective union halls.
  • Work closely with project accountants and finance members, corporate payroll, as well as personnel situated on projects sites.
  • Enter project allowances in accordance with union agreement or personnel documentation.
  • Enter staff payroll in coordination with field personnel.
  • Coordinate mobilization, camp assignments and travel including flights as required.
  • Onboard hires into client systems.
  • Upload of project equipment hours.
  • Create LEMS; gather backup documentation such as timesheets, accounts payable and invoices; direct entry into client systems.
  • Monitor status of third party supplier invoices to ensure timely processing of costs.
  • Prepare vendor invoicing for unionized and non unionized contractors.
  • Compile monthly project reconciliations as required.
  • Providing financial administrative support and other duties as required.
  • Provide cross shift / vacation coverage.
  • Provide training as needed.
  • Ensure audit compliance and assist with audit gathering requirements.

What You Bring to the Team:

  • Experience with trade and CLAC collective agreements.
  • Knowledge of payroll principles, practices, and provincial Employment Standards.
  • Related post-secondary education and professional payroll work experience within a construction environment.
  • Demonstrated computer software proficiency with Microsoft Office applications and SAP software is an asset.
  • Excellent organizational skills in order to handle multiple deadlines and tasks within a high-pressure work environment.
  • Excellent interpersonal and communication skills.
  • Attention to detail and accuracy.
  • Ability to handle sensitive and confidential information in a professional manner.
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Project Administrator • Sherwood Park, AB, CA

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