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Legal and Compliance Associate/Executive AssistantHays • Toronto
Legal and Compliance Associate/Executive Assistant

Legal and Compliance Associate/Executive Assistant

Hays • Toronto
30+ days ago
Job type
  • Full-time
Job description
Your NewpanyA global, highly respected organization within the insurance and financial services sector is seeking a Legal Executive Assistant to join its Legal &pliance team in Toronto. This organization operates across multiple international jurisdictions and is known for its strongernance standards, collaborative culture, andmitment to innovation, including the use of AI tools and technology.This is an excellent opportunity to join a growing legal team with exposure toplex regulatory environments and cross-border operations.Your New RoleAs the Legal Executive Assistant, you will provide a mix of legal, regulatory, and executive administrative support to the Legal &pliance team. Reporting directly to the Head of Legal, you will play a critical role in ensuring regulatorypliance, managing documentation, and supportingernance processes.This is a fast-paced, detail-oriented position that requires strong organizational skills and the ability to manage strict regulatory deadlines.This is a hybrid role based in Toronto, with 3 days onsite (Monday–Wednesday) and standard business hours of 8:30 AM – 5:00 PM, with some flexibility depending on business needs.Key Responsibilities
  • Prepare and file insurance license applications and renewals across multiple jurisdictions
  • Assist with regulatory and corporate filings, ensuring accuracy and timeliness
  • Coordinate and respond to requests from various regulatory bodies
  • Maintain and organize contractual documentation and legal records
  • Support Board andmittee meetings, including scheduling, preparation of materials, and minute-taking
  • Coordinate quarterly meetings, including logistics, documentation, and follow-ups
  • Provide administrative support including calendar management, travel coordination, and team support
  • Prepare professional presentations and reports (PowerPoint, Excel, Word)
  • Assist with onboarding and offboarding processes for team members
  • Manage filing, archiving, and documentparison tasks
  • Support corporateernance initiatives and special projects
  • Be a subject matter resource for internal systems (e.g., expenses and legal entity tools)
What You’ll Need to Succeed
  • 5+ years of experience in a legal assistant, executive assistant, or paralegal capacity
  • Strong experience with regulatory filings, licensing, orpliance-related processes
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent written and verbalmunication skills
  • Exceptional attention to detail and accuracy
  • Strong organizational and time management skills with the ability to meet tight deadlines
  • Ability to multitask and adapt in a fast-paced, high-pressure environment
  • A proactive, self-starter mindset with strong ownership of work
Nice to Have
  • Experience in insurance, reinsurance, or financial services
  • Paralegal Certification
  • Exposure to corporateernance (Board materials, minutes, resolutions)
  • Familiarity with expense or legal entity management systems
  • Interest in or experience of using AI tools in the workplace
What You’ll Get in Return
  • Opportunity to work within a global organization with international exposure
  • Experience working in a highly regulated legal andpliance environment
  • Collaborative and supportive team culture
  • Opportunity to build a strong network within legal andpliance
What You Need to Do NowIf you’re interested in this opportunity, click apply now to submit your resume, or reach out directly for more information.If this position isn’t quite right, but you are open to new opportunities, feel free to get in touch for a confidential conversation.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.


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#1125605 - Jessica Lobo
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Legal and Compliance Associate/Executive Assistant • Toronto

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