On-site Ottawa ON
Position Overview
The Administrative Assistant Operations provides critical day-to-day administrative and operational support within a fast-paced electronics manufacturing environment. This role supports operations leadership and collaborates cross-functionally with production procurement supply chain finance and quality teams to ensure efficient workflowaccuratereporting and seamless coordination of operational activities. The position requires strong organizational skills attention to detail andproficiencyin SAP S/4HANA and Microsoft Office tools.
Responsibilities
Provide administrative support to the Senior Director of Operations and Plant Manager including calendar management meeting coordination agenda preparation and minute taking
Preparemaintain and distribute reports using SAP and Excel including KPIs production performance metrics and workflow analysis
Generate regular operational reports and highlight bottlenecks or trendsimpactingefficiency
Support procurement and supply chain activities including creating and tracking purchase requisitions in SAP
Assistshipping and receiving teams with administrative tasks asrequired
Coordinate internal communications related to production schedules work orders and maintenance activities
Provide support to Fulfillment Administration and Sales Administration functions as needed
Assistwith biweekly timesheet processing for the Operations group
Support audits compliance documentation and quality assurance processes
Maintainaccurateoperational records and documentation to ensure audit readiness
Liaise with cross-functional teams (e.g. Finance) to support departmental administrative needs
Ensure smooth day-to-day administrative operations across the department
Qualifications
Post-secondary education in Business Administration Operations Management or a related field
Minimum of 2 years of administrative experience preferably in a manufacturing or electronics environment
Hands-on experience with SAP (production inventorypurchasing or operations modules) preferably SAP S/4HANA
Advancedproficiencyin Microsoft Office Suite (Excel Word PowerPoint Outlook)
Strong organizational time management and multitasking abilities
Excellent written and verbal communication skills
High levelof accuracy and attention to detail
Ability to work effectively under pressure and meet tight deadlines
Demonstrated ability to work collaboratively in a team-oriented environment
Proactive adaptable and flexible approach to work
Preferred:
Familiarity with lean manufacturing or continuous improvement methodologies
Experience with ISO standards or quality management systems
Knowledge of electronics components and manufacturing terminology
Compensation
$50000- $55000
Vacancy
We have 1 available position.
Job Title:Administrative Assistant - Operations
Requisition Number:2481
Date:June 11 2026
Location 1:Ottawa ON
Remote:No
Business Unit:Defense& Space
Department:GNSS
Job Type: Full-time
#LI-MT1#
#SF#
Required Experience:
Junior IC
Administrative Assistant Operations • Ontario, Ontario, Canada
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