Gestionnaire immobilier adjoint(e) Assistant Property Manager

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Gestionnaire immobilier adjoint(e) JLL

En quoi consiste ce poste :

En tant que Gestionnaire immobilier adjoint(e) vous jouerez un rôle essentiel dans la gestion quotidienne de propriétés commerciales en secondant le gestionnaire immobilier pour assurer une expérience locataire exceptionnelle. Ce poste dynamique combine relations avec les locataires gestion opérationnelle administration financière et coordination dévénements communautaires. Vous collaborerez étroitement avec léquipe dexploitation pour maintenir les plus hauts standards dentretien tout en gérant les aspects budgétaires et administratifs. Cette opportunité vous permettra de démontrer votre leadership en incarnant les valeurs fondamentales de JLL : communication collaboration et confiance. Dans un environnement où chaque détail compte votre contribution directe influence la satisfaction des locataires et le succès opérationnel des propriétés sous votre responsabilité.

À quoi ressemblera votre quotidien :

• Agir comme point de contact principal pour les locataires en labsence du gestionnaire immobilier traiter rapidement les demandes et plaintes coordonner les emménagements et déménagements incluant la gestion des autorisations daccès et certificats dassurance

• Planifier et organiser des activités de réseautage et dengagement communautaire maintenir à jour les contacts pour les sondages annuels et assurer les suivis pour enrichir lexpérience locataire

• Assister le gestionnaire immobilier dans la gestion quotidienne des opérations inspecter les aires communes (salles de conférence gym) vérifier le bon état de fonctionnement des équipements et communiquer toute anomalie à léquipe dexploitation

• Participer à lélaboration du budget annuel et du plan dimmobilisations réviser et soumettre les comptes fournisseurs avec codage précis appuyer la perception des loyers et les recouvrements conformément aux baux

• Gérer lensemble du cycle de stationnement incluant la préparation et le suivi des baux la réalisation de létude de marché annuelle pour établir les tarifs et le maintien de la conformité aux ratios exigés

• Collaborer avec les fournisseurs dentretien ménager communiquer les changements doccupation des espaces préparer les contrats de service et gérer le calendrier et paiement des taxes foncières

• Préparer les rapports demandes dachat et trousses dinformation pour les locataires assurer la gestion des décorations des halls dentrée pour le temps des Fêtes et maintenir les dossiers conformément aux exigences daudit de JLL

Qualifications requises :

• Diplôme détudes collégiales (DEC) en techniques de comptabilité et de gestion administration ou domaine connexe

• 3 à 5 ans dexpérience en gestion de propriétés commerciales et en relations avec les locataires

• Maîtrise de la suite MS Office YARDI PRISM et DocuSign/Adobe Acrobat Sign

• Notions de comptabilité et analyse financière

• Bilinguisme obligatoire (français et anglais) à loral et à lécrit avec habileté en rédaction pour les interactions avec les partenaires externes hors Québec (fournisseurs cabinets juridiques institutions financières)

Qualifications préférées :

• Certification RPA ou CPM (en cours dobtention un atout)

• Connaissance de PROCORE

• Excellence en service à la clientèle avec solides aptitudes relationnelles démontrées

• Capacité avérée à prioriser et à gérer plusieurs dossiers simultanément dans un environnement dynamique

• Fortes aptitudes analytiques et capacité de résolution de problèmes complexes

*Interactions orales et/ou écrites avec des locataires ou partenaires externes basés à lextérieur du Québec (par exemple fournisseurs de services cabinets davocats pairs banquiers firmes de courtage firmes danalyse de crédit agences de crédits clientèle non-francophone etc.)

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Assistant Property Manager JLL

What this job involves:

As an Assistant Property Manager youll play an essential role in the daily management of commercial properties supporting the Property Manager to ensure an exceptional tenant experience. This dynamic position combines tenant relations operational management financial administration and community event coordination. Youll collaborate closely with the operations team to maintain the highest maintenance standards while managing budgetary and administrative aspects. This opportunity allows you to demonstrate your leadership by embodying JLLs core values: communication collaboration and an environment where every detail matters your direct contribution influences tenant satisfaction and the operational success of properties under your responsibility.

What your day-to-day will look like:

• Act as primary point of contact for tenants in the absence of the Property Manager address requests and complaints promptly coordinate move-ins and move-outs including management of access authorizations and certificates of insurance

• Plan and organize networking activities and community engagement events maintain updated contact lists for annual surveys and ensure follow-ups to enhance tenant experience

• Assist the Property Manager in daily operational management inspect common areas (conference rooms gym) verify proper functioning of equipment and communicate any anomalies to the operations team

• Participate in the preparation of the annual budget and capital plan review and submit accounts payable with accurate coding support rent collection and recoveries in accordance with lease agreements

• Manage the complete parking cycle including preparation and follow-up of leases conduct annual market study to establish rates and maintain compliance with required parking ratios

• Collaborate with janitorial service providers communicate changes in space occupancy prepare service contracts and manage property tax calendar and payments

• Prepare reports purchase requisitions and tenant information packages manage entrance lobby decorations for the holiday season and maintain files in accordance with JLL audit requirements

Required Qualifications:

• College Diploma (DEC) in Accounting and Management Techniques Administration or related field

• 3 to 5 years of experience in commercial property management and tenant relations

• Proficiency in MS Office Suite Yardi Prism and DocuSign/Adobe Acrobat Sign

• Knowledge of accounting and financial analysis

• Bilingualism mandatory (French and English) both oral and written with strong writing skills for interactions with external partners outside Quebec (suppliers law firms financial institutions)

Preferred Qualifications:

• RPA or CPM certification (in progress an asset)

• Knowledge of Procore

• Excellence in customer service with demonstrated strong interpersonal skills

• Proven ability to prioritize and manage multiple files simultaneously in a dynamic environment

• Strong analytical skills and complex problem-solving abilities

*Oral and/or written interactions with tenants or external partners based outside Quebec (for example service providers law firms peers bankers brokerage firms credit analysis firms credit agencies non-French-speaking clients etc.)

Location:

On-site Montreal QC

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Required Experience:

Manager

Employment Type : Full-Time
Experience: years
Vacancy: 1