Administrative & Finance Coordinator

At Headlands Research we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018 our rapidly growing company currently operates 20 sites across the US and Canada with plans for further expansion.

Are you someone who thrives on organization accuracy and keeping operations running smoothly Do you enjoy balancing administrative responsibilities with financial coordination and detailed problem-solving

Okanagan Clinical Trials is seeking a highly organized and detail-oriented Administrative & Finance Coordinator to join our growing team in Kelowna BC. This is an excellent opportunity for an administrative professional with accounting or finance experience who enjoys working in a fast-paced collaborative environment where precision and professionalism matter.

In this role you will serve as a key operational support partner to our leadership and finance teams while helping create a welcoming experience for patients clients and staff.

Job Status:Full Time / 40 hours per week

Salary:$52000 - $54000 (Depending on experience)

Employee benefits:Benefits are availableafter 3-month probationaryperiod.

Work Schedule:Monday to Friday 8am 4:30pm

Responsibilities:

• Manage front office responsibilities including greeting visitors and answering incoming calls
• Coordinate scheduling reminder calls follow-up communication and patient database management
• Support accounting functions including accounts payable invoice processing petty cash tracking stipend processing and cheque distribution
• Reconcile vendor statements and maintain accurate financial documentation
• Review records spreadsheets and documents for completeness and accuracy
• Maintain organized historical records through scanning filing and digital uploads
• Assist with meeting agendas minutes office supply ordering and operational support
• Provide administrative assistance to leadership and finance management as needed
• Support social media updates and general office coordination activities

Requirements:

Were looking for someone who takes pride in producing accurate work enjoys staying organized and can confidently manage multiple responsibilities with minimal supervision.

Successful candidates will bring:

• 2 years of administrative accounting accounts payable or accounts receivable experience preferred
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Confidence working with spreadsheets documentation and financial records
• Proficiency in Microsoft Excel Word and Outlook
• Excellent interpersonal and communication skills
• A proactive dependable and team-oriented mindset
• Ability to prioritize tasks and adapt in a dynamic environment

Why Join Okanagan Clinical Trials

At Okanagan Clinical Trials youll have the opportunity to contribute to meaningful clinical research while building a long-term career in operations and administration. We value individuals who are collaborative dependable and committed to excellence.

If you are looking for a role where your attention to detail financial coordination skills and organizational strengths will truly make an impact we encourage you to apply.

Headlands Research will never ask a candidate for personal identifiable information (date of birth social security number drivers license information etc) via email or messenger tools or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race color religion age sex national origin disability status genetic information protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Need Assistance

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process contact for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Required Experience:

IC

Employment Type : Full Time
Experience: years
Vacancy: 1