Provide high-level executive administrative support, including complex calendar management, scheduling, and prioritization
Coordinate domestic and international travel arrangements and detailed itineraries
Prepare and organize meetings, including agendas, materials, and minutes
Draft, edit, and manage executive correspondence and presentations
Support expense reporting, invoicing, budget tracking, and other financial administration
Act as a central point of contact for internal and external stakeholders
Support project coordination activities for the executive and business unit
Manage information flow and ensure timely follow-ups on key deliverables
Anticipate executive needs and proactively resolve scheduling or operational conflicts
Maintain confidentiality and handle sensitive information with discretion
Represent the executive professionally with senior leaders and stakeholders
What you must have:
Post-secondary education in Business Administration or a related field, or equivalent experience
5+ years of Executive Assistant experience, including 3+ years supporting C-suite or senior executives
Strong experience with complex calendar, travel, and meeting coordination
Proven ability in executive-level communication, including drafting and editing high-quality materials
Experience with financial administration (expenses, invoicing, budgeting support)
Strong organizational, coordination, and prioritization skills
High level of professionalism, discretion, and sound judgment
Ability to anticipate needs and operate proactively in a fast-paced environment
Advanced proficiency in MS Office and collaboration/virtual meeting tools
Project coordination experience; Asana experience considered a strong asset
Salary/Rate Range: $33.00 –$38.00/hour T4
Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.
Senior Executive Assistant • Vancouver, BC
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