Curriculum Support Coordinator

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

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Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview

Reporting to the MD Program Manager, the Curricular Support Coordinator supports students in the clerkship phase by coordinating scheduling, addressing inquiries, and assisting with logistics. The role requires strong organization and collaboration with faculty and staff to ensure a smooth clinical learning experience.

This position facilitates the design, scheduling, delivery, and evaluation of assigned components of the curriculum. This position administers the assessment process from circulation to reporting. This position acts as a resource to students, staff, preceptors and/or instructors on curriculum standards and procedures. This position also provides
support in planning for events, including training sessions, workshops, recruitment events, and annual events.

Job Description

What you will do

• Facilitates the design, scheduling, delivery, and evaluation of assigned components of the curriculum.

• Administers the assessment process from circulation to reporting.

• Acts as a resource to students, staff, preceptors and/or instructors on curriculum standards and procedures.

• Provides administrative support in response to program needs including scheduling staff and/or students, room bookings, meeting documents, data entry, rotations, and reports.

• Provides support in planning for events, including training sessions, workshops, recruitment events, and annual events.

• Acts as a point of contact and liaison with other departments and external organizations.

• Assists and/or creates new procedures to support compliance with policy.
• Provides day-to-day administrative support to the department and program.

• Assists with the creation of the curriculum schedule.

• Distributes and/or schedules exams.

• Tracks student/resident mark sheets, grade books, reports, procedural skills, and elective completion.

• Updates and maintains databases.

• Other duties as required in support of the department and/or unit.

Required Education

• Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

• More than 2 years and up to and including 3 years of experience.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
• Provide consultation and advice on non-straightforward and/or complex issues.
  

• Interaction with others typically requires interpersonal skills and the ability to understand and influence.
  

• Adapt messages to meet the needs of the intended audience.
  

• Build relationships, trust and credibility.
  
• Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.

• Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.

• Participate in project team meetings and develop individual project plans.

• Lead procedural or technological change within a unit.
• Identify new problems and seek information and input to fully understand the cause of problems.

• Identify opportunities to improve the effectiveness and efficiency of work processes.

• Draw logical conclusions and provides opinions and recommendations.
• Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.

• Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities.