Elections Assistant (1 vacancy)

2026-49 Elections Assistant (1 Vacancy) Reporting to: Manager, Legislative Services/Deputy Clerk Department: Clerks Classification: TEMPORARY; Non-Union Salary Range: $20.48 Hours of Work: 35 hours per week including evenings and weekends.

Weekday hours will be 8:30AM – 4:30PM.

Evening and weekend hours will be scheduled as required around voting days.

Starting Date/Duration: August 31, 2026 – November 20, 2026 Application Deadline: No later than 4:00 p.m.

July 3, 2026 Why City of Woodstock?

Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel.

With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities.

The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities.

At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario.

Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.

When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share.

Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle.

Other great benefits to working at the City of Woodstock: Join a growing and dynamic organization offering rewarding careers, Competitive Wages, Option to join a Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City, Training opportunities to support you in this role, And a great working environment for individuals committed to making a difference.

Position Summary: The Elections Assistant will support the planning, administration, and delivery of the City of Woodstock’s 2026 Municipal and School Board Elections.

Operating within a highly regulated public-sector environment, this position contributes to the administration of a fair, accessible, transparent, and compliant election under the Municipal Elections Act, 1996 and related municipal by‑laws, policies, and procedures.

Duties and Responsibilities: Assist with the implementation of the 2026 Municipal and School Board Election, including planning, advance/online voting, voting day operations, and post‑election activities.

Support the interpretation and application of the Municipal Elections Act, 1996 , and related municipal by‑laws, policies, procedures, and guidelines.

Assist in ensuring compliance with statutory deadlines, accessibility requirements, and legislative obligations for voters and staff.

Support monitoring of compliance requirements for candidates and third‑party advertisers, including impartiality rules, campaign advertising requirements, reporting, etc.

Operate in accordance with election procedures, internal policies, and training materials.

Assist with election-related outreach at City-affiliated events, including staffing information booths, engaging with the public, and providing accurate election information.

Assist with preparation and distribution of election information and materials for candidates and voters.

Assist with planning and coordination of voting locations, including accessibility compliance, space planning, logistics, and set-up/teardown.

Support recruitment, training, scheduling, and coordination of temporary election workers.

Assist with managing Voters’ List revisions and updates.

Support procurement, inventory management, distribution, testing, set-up, and secure handling of election equipment and supplies, including assisting with the physical set-up and tear-down of voting locations as required (may involve evening and weekend work).

Assist with advance voting and voting‑day operations, including documentation, issue resolution, and procedural support.

Contribute to election project work plans, master calendars, timelines, checklists, and progress tracking.

Compile operational data and assist with preparation of reports, summaries, evaluations, and post‑election documentation.

Promote and support election practices that advance accessibility, transparency, fairness, and public confidence in the democratic process.

Maintain strict standards of confidentiality, political neutrality, ethical conduct, and public‑sector accountability.

Qualifications: Enrolment in post-secondary program, or recent completion of a degree, in public policy, political science, law, public administration, governance, or a related discipline.

Demonstrated academic or professional interest in elections, democratic institutions, public law, public policy, or government operations.

Excellent written and verbal communication skills, including the ability to explain rules and processes clearly and professionally.

Ability to exercise sound judgment, discretion, and impartiality in a politically sensitive and regulated environment.

Strong interpersonal skills and the ability to interact effectively with diverse stakeholders.

Strong analytical and organizational skills, with the ability to apply legislation, procedures, and policy frameworks.

Ability to manage multiple priorities, meet deadlines, and function effectively during peak operational periods.

Proficiency with Microsoft Office Suite.

Availability to work flexible hours, including evenings and weekends, during key election periods (mainly mid-late October).

Considered an asset Previous experience in a municipal, public sector, regulatory, policy, or governance related role.

Prior exposure to elections (any level) or stakeholder engagement.

Experience coordinating or supervising staff, volunteers, or temporary workers.

Familiarity with accessibility standards and inclusive service delivery.

Knowledge of the Municipal Elections Act, 1996 and other relevant electoral or administrative legislation.

Working Conditions: The City of Woodstock is a fully in-office workplace where employees are expected to work on-site.

Frequent interaction with candidates, election workers, and members of the public.

Fast‑ paced, time ‑sensitive environments, particularly during advance voting and voting days, and will include evenings and weekends.

Physical duties, including setting up voting locations and handling election materials.

Requires the ability to lift up to 50 pounds The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds.

We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve.

The more inclusive we are, the better our work and workplace will be.

We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results.

If this sounds like an environment in which you would like to work, apply here today!

We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department.

A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code , the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting hr@cityofwoodstock.ca.

In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act , personal information collected will only be used for candidate selection.

Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.

We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/ .

We thank all candidates who apply but advise that only those selected for an interview will be contacted.

No artificial intelligence tools are used to screen, assess, or select applicants for this position.

Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms.

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