Procurement Specialist

ABOUT US
Almost million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER
Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.
  

ABOUT THE ROLE
This position is responsible for leading end to end less complex procurement from inception to award, contract management and vendor performance, reviewing procurement requests; creating and analyzing bid documents; acquiring goods and services including construction for the Region. Prepares and the releases open competitive public procurements including but not limited to tenders and proposals. Assisting in the development and facilitation of department led quotations.

WHAT YOU'LL BE DOING

• Provides procurement support to customers regarding best procurement methods to use, most cost-efficient processes, development of scope of project, evaluation criteria, scoring and methodology.
• Develops prepares and reviews requests for tenders/proposals, contracts and requests for
• information; ensuring compliance to procurement By-law, policy, trade agreements CFTA, CETA, OQCTA and legislative requirements.
• Coordinates tendering, requests for proposals and requests for information process including participating in bidder meetings, determining scope of advertising, analyzing submissions, checking that all mandatory requirements are met, participating as a member of bid evaluation committees and recommending contract awards.
• Procures goods and services including construction utilizing various RFX bid process.
• Reviews and monitors procurement methods and contracts for goods and services.
• Conducts procurement activities ensuring due diligence and compliance with the Region’s Procurement By-law and procedures and agreements.
• Reviews and finalizes bid documents for the purpose of issuing for competitive bidding.
• Reviews requests for various services and commodities and determines the best method of procurement.
• Facilitates bid Question & Answer responses, awards, support the execution of agreements, purchase orders and related documentation ensuring all legal requirements and standards are met.
• Administers the procurement process from beginning to end including conducting bid closing analysis, facilitates bid evaluation process and prepares award memorandum identifying the recommended supplier for the award of the procurement for approval by the Director and other applicable authorities.
• Ensures maximum competition is achieved while ensuring that quality and performance standards are maintained.
• Prepares contract award memoranda recommending the top-ranking supplier for award and circulates for approvals in accordance with the Procurement Bylaw and corporate signing authority matrix.
• Notifies successful supplier of selection and collects all required pre-conditions of award.
  

WHAT WE'RE LOOKING FOR

• Successful completion of a Community College Diploma in Business Administration, Supply Chain or related field or approved equivalent combination of education and experience.
• Enrolment in the professional certification programs of the National Institute of Governmental Purchasing Inc. (NIGP); or Universal Public Procurement Certification Council (UPPCC) or Supply Chain Canada’s Certified Supply Chain Management Professional (CSCMP), Principals of Effective Public Purchasing (OPBA) or approved procurement program equivalent
• Demonstrated knowledge of and experience in procurement principles, practices, methods, contract law and related legislation, and tendering process.
• Demonstrated ability in the Region’s core competencies.