Lead Officer, Purchasing

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Posting Reason:

Replacement of a temporary position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

9

Job Family:

Procurement

# of Open Positions:

1

Faculty/Service - Department:

Purchasing & Science Store, Faculty of Science

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/06/18

Applications must be received BEFORE (YYYY/MM/DD):

2026/06/29

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$72,437.00 - $91,502.00About the Faculty of Social Sciences

The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Position purpose:

Under the supervision of the Manager, Supply Chain, the incumbent supports all purchasing requests of goods and services for business units, in compliance with all relevant policies in order to support academic and research activities. Acts as a resource person for members of the faculty or service regarding procurement processes. Responsible for the timely purchasing of goods and services of the business unit, up to $100K. Oversee cost effectiveness, quality, expenses eligibility and compliance with policies and procedures. Facilitates all contracts and supplier relations management in collaboration with Finance and Procurement Services.

In this role, your responsibilities will include:

• Administer and manage all the steps to approve requisitions and purchase orders up to $100K for their unit, validating the sourcing process, the financial information, the shipping, and payment terms, determining the best use of public funds. Make final recommendations on the vendor, pricing, conditions, warranties, deliveries in compliance with Policy 36 approval authority schedule and granting agencies rules and regulations.

• Control, analyze and approve derogations up to $100K for their unit to proactively ensure fair, responsible, and transparent procurement process. Accountable to monitor, review and approve requests for transgressions up to $100K. Collaborate with Procurement and Finance as required to develop proactive processes to prevent deviations from the procurement process.

• Engage with clients to plan and understand business requirements, Develop, recommend and implement strategic procurement plans in collaboration with Supply Chain and Procurement sectors, offering consistent and optimal service level.

• Participate in the acquisition process for large projects involving planning, coordination, capital investments in collaboration with Procurement Services, Facilities and Financial Resources, as appropriate.

• Manage the logistics for the delivery of large equipment with the supplier and all other relevant parties such as directors, professors, or researchers, receiving and facilities sectors.

• Verify, reconcile, and approve supplier invoices in accordance with established policies and procedures. Follows up with purchasing irregularities, such as items or deliverable missing when products are received upon delivery, damaged merchandise, and incorrectly applied taxes.

What you will bring:

• Supply Chain Management Diploma, Certification, or minimum of 3 years of demonstrated experience in a similar role.

• Minimum of 3 years of experience in customer service.

• Knowledge of procurement principles and practices

• Knowledge of University procurement policies and procedures, and of procurement legislation

• Knowledge of tax and customs legislation and regulations

• Ability to work under pressure and adapt to shifting priorities

• Experience purchasing supplies and scientific equipment an asset

• Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset

• Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset

• Experience interpreting, explaining, and applying policies and regulations

• Excellent communication, interpersonal and customer service skills

• Experience using computer systems and software

• Bilingualism – English and French (oral and written)

#LI-ONSITE #LI-GC1

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.