Field Services Administrator

Field Services Administrator

Location: Vernon, BC
Duration: 6-Month Contract (Potential for Extension)
Work Arrangement: Onsite

MatchBox Consulting Group is seeking a Field Services Administrator to support procurement activities and field operations for a leading infrastructure organization. This is an excellent opportunity for an organized and detail-oriented professional who enjoys supporting operational teams, coordinating administrative processes, and working in a fast-paced environment.

The successful candidate will provide administrative and procurement support while working closely with construction and field crews to ensure day-to-day operations run efficiently.

Responsibilities

• Coordinate and expedite field services work by managing work orders and scheduling activities.
• Arrange required civil services and support resources for field operations.
• Administer local work contracts, third-party billings, invoices, and work order coding.
• Maintain accurate financial, operational, and project-related records.
• Provide administrative support for installation and maintenance activities.
• Update drawings, track maintenance schedules, and manage operational documentation.
• Respond to customer, contractor, and internal stakeholder inquiries.
• Assemble tender packages and coordinate pre-job activities with internal teams and external utilities.
• Prepare and process contract requisitions, purchase orders, and related procurement documentation.
• Support end-to-end procurement activities, including SAP purchase requisitions, purchase order facilitation, service entry sheet tracking, invoice monitoring, and vendor coordination.
• Monitor material availability and coordinate with Materials Management to resolve discrepancies.
• Assist with dispatch coordination, crew availability, outage response, and emergency work organization.
• Prepare cost control reports, performance tracking reports, and financial summaries.
• Review, process, and accurately code invoices and project-related expenditures.
• Support office operations, facility coordination, and employee accommodation activities as required.

Qualifications

• Minimum 2 years of experience in administrative support, work management, dispatch, contract administration, procurement, billing, financial reporting, or a related field.
• Experience supporting field operations, construction, maintenance, or utility environments.
• Strong understanding of work order management and scheduling processes.
• Experience processing invoices, purchase orders, contract requisitions, and procurement documentation.
• Knowledge of financial tracking systems and project coding processes.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder coordination abilities.
• Experience preparing reports, tracking project performance, and maintaining operational records.
• Proficiency with Microsoft Office applications and standard business software.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Experience working in utility operations or infrastructure environments.
• SAP experience, including procurement and financial processes.
• Knowledge of dispatch procedures and field crew coordination.
• Familiarity with materials management and inventory-related processes.
• Experience supporting contracts, vendor management, and procurement activities.

If you are an administrative professional with procurement experience and a background supporting construction or field operations, we encourage you to apply.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com
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