Office Administrator / Reception

Office Administrator / Reception - Oakville

We are seeking an organized, independent, and proactive Office Administrator / Reception to join a closely-knit team in Oakville. This is a permanent, full-time in office position. As the sole administrator on-site, you will handle the day-to-day operational and financial administrative tasks that keep the business running smoothly. The pace of the office is dynamic and seasonally driven—highly active during the peak spring and summer months, transitioning to a much slower during the winter. To ensure your long-term success, a supportive, comprehensive, and ongoing training period will be provided.

If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting, and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Advantages
· Permanent opportunity
· Monday to Friday 9:00am - 5:00pm with 1 hour lunch
· $50,000 - $55,000 annually based on experience
· Employer-covered benefits (after 3 month probation period) including medical, dental, vision, life, and disability
· on-site parking, an employee store discount, and a fantastic team culture celebrated with annual Christmas parties, team lunches, and BBQs
· Comprehensive training provide
· Close knit and friendly team

Responsibilities
· Greet clients in person and over the phone to direct them to the right person.
· Code and file financial material according to established records management procedures.
· Process accounts payable ensuring timeliness and accuracy of information.
· Send A/R statements and follow-up with outstanding collections, if applicable.
· Prepare daily cash deposits.
· Monitor employee attendance for payroll.
· Complete Warranty registrations for customer purchases.
· Enter stock and sales data.
· Enter payouts on bank portals.
· Complete Pleasure Craft License registrations with Transport Canada on behalf of customers and complete process as per established procedures.
· Assist with reviewing accounting schedules and investigating discrepancies.
· Assist with posting of retail deals.
· General journal entries as required.
· Answer general phone inquiries using a professional and courteous manner.
· Direct phone inquiries and voicemails to the appropriate staff members.
· Greet clients/suppliers/visitors to the organization in a professional and friendly manner.
· Use computer word processing, Excel, and database software to prepare reports, memos, and documents.
· Purchase, receive and store the office supplies ensuring that basic supplies are always available.



Qualifications
- Previous accounting or strong bookkeeping experience is strictly required.
- Proficiency with Microsoft Office (Word, Excel).
- Exceptional ability to prioritize multiple tasks, multitask efficiently, and comfortably navigate a fluctuating seasonal workflow.
- Excellent verbal and written communication skills, a problem-solving mindset, and a collaborative attitude suited for a small team environment.
- Must be able to work on-site in Oakville, with the understanding that vacation time features a blackout period during the peak season (March to September).

Summary
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting, and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.