Project Administrator

Are you a highly organized and detail-oriented professional looking to strategically advance your career in business administration? Randstad is thrilled to partner with a highly respected, local, family-owned construction management company to find a dedicated Project Administrator specializing in Industrial, Commercial, and Institutional (ICI) construction. This is a fantastic opportunity for an individual passionate about business administration who thrives in a collaborative, fast-paced environment.

The role of a Project Administrator is absolutely critical to maintaining accurate documentation, supporting robust project controls, and ensuring crystal-clear communication across all internal and external stakeholders. Working closely hand-in-hand with Project Managers and Site Superintendents, the Project Administrator comfortably manages multiple projects simultaneously while ensuring no detail is overlooked. By applying your comprehensive business administration expertise, you will be the absolute backbone of project coordination, ensuring that directory structures, complex document control systems, and company templates are impeccably maintained.

If you are ready to take the next step in your career and join a company that values integrity and dedication, we encourage you to apply for this exciting opportunity.

Advantages
- A competitive salary package depending on your experience.
- Health and dental benefits (50/50 split).
- Opportunities for professional development and continued learning.
- Work within a stable and growing company in the essential manufacturing and construction industries.
- A supportive and positive team environment that values collaboration and individual contribution.
- The opportunity to make a tangible impact on the company's financial operations.
- This is a permanent position offering long-term career stability in Winnipeg.

Responsibilities
- Provide admin support to Project Managers and Site Superintendents across multiple projects
- Assist with initial project setup, including implementing logical directory structures, rigorous document control systems, and standardized company templates
- Coordinate vital project communications seamlessly between internal management teams, external consultants, essential subcontractors, and high-level clients
- Schedule, organize, and actively support key project meetings, including the thorough preparation of agendas and the meticulous recording of meeting minutes
- Maintain, manage, and audit all critical project documentation, including complex contracts, subcontracts, and official site instructions
- Track and proactively follow up on all outstanding RFIs, pending submittals, and necessary multi-level stakeholder approvals
- Coordinate essential subcontractor documentation, specifically verifying the validity of insurance certificates, WSIB/WCB clearance, and mandated safety records
- Other administrative duties as assigned


Qualifications
- 2+ years of experinece in a project administration or similar role
- Post secondary education in Business Administration or Project Management certification
- Familiarity with the construction industry will be considered an asset
- Experience with construction or project management software is an asset (Adobe, Bluebeam)
- Proficiency in Microsoft Office
- Strong interpersonal and communication skills
- Strong organizational and document management skills
- Excellent written and verbal communication skills

Summary
All information and resumes received will be treated with strict confidentiality!

Ways to apply:

- Apply directly on this site
- Go to our website at www.randstad.ca, create a profile, and apply directly
- Email your resume to lena.vincent@randstad.ca and include the title of the position in the subject line.

We thank all applicants for their interest in this position and only those selected for interviews will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.