Administrative Assistant

Date Posted: 06/15/2026
Req ID: 48595
Faculty/Division: UofT Mississauga
Department: UTM: Centre for Medicinal Chemistry
Campus: University of Toronto Mississauga (UTM)
Position Number: 00042587
Existing Vacancy: Yes

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential. Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi(Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

Under the direction of the Director, the Administrative Assistant serves as the first point of contact for students, staff and faculty. The incumbent plays the integral role of responding to enquiries and disseminating Centre information.

The incumbent will be responsible for developing and maintaining procedures; supporting administrative workflow and objectives; and analyzing administrative procedures and recommending changes for improvement. Duties will involve assisting the Director with scheduling; assisting with drafting correspondence; taking meeting notes; file maintenance; engaging stakeholders; establishing milestones; and working with confidential documents.

Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Resolving issues within the scope of the role and escalating problems as required
• Creating and updating records
• Keeping well-informed on University programs, policies and procedures
• Determining logistical details and activities for events and/or programming
• Processing payroll
  
  

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum five years of related experience
• Experience working in a fast-paced environment with competing priorities and deadlines
• Experience working with University of Toronto policies and procedures
• Experience drafting, editing, and preparing a variety of written documents and reports
• Experience tracking deadlines, monitoring project status, and providing timely updates to stakeholders
• Experience working directly with students, faculty, and staff in a University setting
• Proven experience managing complex calendars for senior staff members
• Experience coordinating meeting schedules, agendas, materials and follow-up items
• Experience in event planning at multiple scales
• Strong written and verbal communication skills
• Excellent organization and time management skills
• Advanced computer skills, including experience working with MS Office (Word, Excel, Access, Outlook, PowerPoint), database management, Financial Information System, and other similar financial software databases
• Ability to work with tact, discretion, sensitivity to confidential matters
• Excellent interpersonal skills with the ability to work effectively with a wide variety of people at different levels of the University and with external stakeholders

Assets (Nonessential):

• Experience in assisting with financial planning, grant writing, and seminar planning an asset
• Ability to read, write and speak French an asset

To be successful in this role you will be:

• Communicator
• Diplomatic
• Multi-tasker
• Organized
• Resourceful
• Self-directed
• Team player
  
  

One position is available on a continuing basis.

Closing Date: 06/23/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Desiray Stewart

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.