Proposal Development Specialist

Job Type: Full-Time
Work Location: Hybrid (Remote + Occasional On-Site Meetings)
Eligible Locations: United States

Position Overview

Robinson Global Management is seeking a highly organized and detail-oriented Proposal Development Specialist to lead and support the preparation of competitive proposals, qualifications packages, bids, and business development submissions. This hybrid position combines remote work flexibility with periodic in-person meetings, client engagements, training sessions, and strategic planning activities.

The successful candidate will collaborate with leadership, consultants, subject matter experts, and external partners to produce compelling, compliant, and high-quality proposal submissions that support organizational growth.

Key Responsibilities

• Manage the proposal development lifecycle from opportunity identification through final submission.
• Review Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Invitations to Tender (ITTs), and related procurement documents.
• Develop proposal schedules, compliance matrices, outlines, and submission plans.
• Draft, edit, and format proposal content, executive summaries, technical narratives, and supporting documentation.
• Coordinate input from consultants, project managers, and subject matter experts.
• Ensure proposal submissions meet all compliance requirements, deadlines, and evaluation criteria.
• Conduct quality assurance reviews for accuracy, completeness, grammar, and consistency.
• Maintain proposal libraries, templates, project profiles, resumes, and reference materials.
• Research potential procurement opportunities and assist with business development initiatives.
• Support client presentations, capability statements, and marketing collateral development.
• Track proposal metrics and recommend process improvements.
• Participate in occasional in-person meetings, workshops, and strategic planning sessions.

Requirements

• Bachelor's degree in Business Administration, Communications, Marketing, Public Administration, English, or a related field.
• Minimum of 2 years of experience in proposal writing, proposal coordination, procurement support, business development, grant writing, or related fields.
• Strong technical writing, editing, and proofreading skills.
• Experience responding to government, public-sector, consulting, engineering, construction, or professional services solicitations.
• Excellent project management and organizational abilities.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong verbal and written communication skills.
• Experience using CRM, proposal management, or collaboration software.
• Knowledge of supplier diversity and public procurement practices.

Compensation

• Annual salary ranging from $79,000 to $100,000 USD.
• Performance-based bonus opportunities.
• Annual salary reviews and advancement opportunities.

Employees Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan with Company Contribution Eligibility
• Paid Time Off (PTO)
• Paid Holidays
• Flexible Hybrid Work Schedule
• Professional Development and Certification Reimbursement
• Life and Disability Insurance Options
• Employee Assistance Program (EAP)
• Wellness and Work-Life Balance Programs
• Career Growth and Leadership Development Opportunities

Requirements

• Bachelor's degree in Business Administration, Communications, Marketing, Public Administration, English, or a related field.
• Minimum of 2 years of experience in proposal writing, proposal coordination, procurement support, business development, grant writing, or related fields.
• Strong technical writing, editing, and proofreading skills.
• Experience responding to government, public-sector, consulting, engineering, construction, or professional services solicitations.
• Excellent project management and organizational abilities.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong verbal and written communication skills.
• Experience using CRM, proposal management, or collaboration software.
• Knowledge of supplier diversity and public procurement practices.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan with Company Contribution Eligibility
• Paid Time Off (PTO)
• Paid Holidays
• Flexible Hybrid Work Schedule
• Professional Development and Certification Reimbursement
• Life and Disability Insurance Options
• Employee Assistance Program (EAP)
• Wellness and Work-Life Balance Programs
• Career Growth and Leadership Development Opportunities