Aircraft Transactions Manager

Employment Type: Full-time Permanent

Location: Calgary, AB (on-site)

Division/Department: Legal

Available vacancies: 1

About Avmax:

Avmax is a diverse company offering every product and service related to aviation. We have locations, operations, and deployment worldwide.

Our vision at Avmax Group Inc. ("Avmax") is to simplify our customers' aviation needs through dependable, globally integrated services with trusted results. Established in 1976, our locations include: Calgary (HQ) and Vancouver in Canada, Great Falls and Jacksonville in the USA, Nairobi in Kenya, and N'Djamena in Chad.

Avmax offers the following capabilities: Aircraft Leasing, Airline Operations, Avionics, Component Repairs, Engineering, MRO, Paint and Spares. Avmax's engineering division is a Transport Canada authorized Design Approval Organization (DAO). Avmax's maintenance division is a Transport Canada authorized Maintenance Repair Organization (MRO).

Why work at Avmax?

Avmax has a diverse workforce with opportunity for growth and career advancements. We offer competitive compensation and benefit packages, flexibility, work-life balance and a friendly working environment.

We are proud of our work and commitment to create one of the leading workforce, products and services in the Aviation industry.

Reporting

The Aircraft Transactions Manager reports directly to the General Counsel.

Core Competencies

• Transaction Leadership
• Project Management
• Stakeholder Management
• Influencing Without Authority
• Commercial Awareness
• Planning and Organization
• Relationship Management
• Negotiation Support
• Process Improvement
• Communication
• Problem Solving
• Accountability
• Professional Judgment
• Attention to Detail
• Adaptability

Duties & Responsibilities

Transaction Management

• Lead and coordinate aircraft and engine acquisitions, sales, leases, lease returns, and other asset transactions from transaction execution through final closing and delivery.
• Develop and maintain transaction plans, delivery schedules, closing checklists, responsibility matrices, and transaction trackers.
• Monitor transaction progress and proactively identify risks, delays, and obstacles that may impact closing timelines.

Stakeholder Coordination

• Act as the primary transaction coordinator between Legal, Asset Management, Leasing, Sales, Technical Services, Finance, Records, and Executive Management.
• Coordinate communications and activities with customers, lessors, lessees, purchasers, financiers, escrow agents, aviation authorities, technical consultants, and external legal counsel.
• Facilitate transaction status meetings and drive timely completion of assigned action items.

Delivery and Closing Management

• Coordinate all conditions precedent and transaction closing requirements.
• Track completion of technical, legal, commercial, regulatory, insurance, financial, and operational deliverables.
• Coordinate aircraft and engine delivery and return activities.
• Ensure timely completion of registration, deregistration, export, import, and ownership transfer requirements.
• Support funding, escrow, and closing logistics.
• Manage transaction documentation and maintain complete transaction records.

Governance Support

• Ensure compliance with internal approval processes and corporate governance requirements.
• Support the resolution of transaction-related disputes, deficiencies, and post-closing issues.

Process Improvement

• Develop and maintain transaction management procedures, templates, and reporting tools.
• Recommend improvements to transaction execution processes and best practices.
• Support continuous improvement initiatives related to aircraft and engine transactions.

Qualifications

• Bachelor's degree in business administration, Commerce, Aviation Management, Legal Studies, Project Management, or a related discipline.
• PMP designation, Paralegal certification, or Project Management certification considered an asset.
• Advanced proficiency with Microsoft Office applications.
• Strong analytical, organizational, and project management skills.
• Exceptional written and verbal communication abilities.

Experience

• Minimum 5-10 years of experience managing complex commercial transactions, aviation projects, asset management activities, aircraft leasing transactions, procurement projects, construction projects, or similar multi-stakeholder initiatives.
• Aircraft leasing, aircraft trading, aviation finance, airline, MRO, or aviation asset management experience strongly preferred.
• Demonstrated experience coordinating multiple stakeholders across legal, technical, operational, and financial functions.
• Experience working in an international business environment is considered an asset.

Success Factors

The successful candidate will demonstrate:

• Ability to manage multiple high-value transactions simultaneously.
• Strong facilitation and influencing skills.
• Excellent judgment and decision-making capability.
• Ability to operate effectively in a fast-paced environment with competing priorities.
• Exceptional attention to detail while maintaining a focus on transaction outcomes.
• A proactive, solution-oriented approach to problem solving.

Our recruitment commitments:

• We thank all applicants for their interest; however, only those selected for an interview will be contacted.
• Depending on qualifications, selected candidates may be offered a role at a more appropriate level.
• Avmax Group offers a competitive compensation package including an optimal benefits plan and pension plan.
• Avmax Group Inc. is dedicated to, and prides itself on being an equal opportunity employer. We celebrate and welcome the diversity of all of our employees. Avmax Group Inc. has specific policies in place to prevent discrimination in our hiring practices on the basis of the protected grounds dictated by Canadian legislation. We therefore encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities, members of visible minorities, and women.
• Avmax will accommodate the needs of applicants with disabilities throughout all stages of selection process. If you need accommodation during the recruitment process, please advise your HR Representative. Information relating to the needs for accommodation measure will be addressed confidentially. Candidates may request a copy of Avmax's accommodation policy upon request.
• In order to be in compliance with the law, employees must be legally eligible to work in Canada.