Records Analyst 2 (Term)

Competition # : 49006

Department: Growth and Development

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 29-Jun-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Growth & Development drives economic growth and productivity by creating the conditions for communities, businesses and households to thrive. The Department works with key partners to foster a dynamic environment that supports housing innovation and sector development, providing the necessary solutions to grow our population and economy.

About Our Opportunity

Reporting to the Operations Manager, this position is involved in the development and implementation of the Records Management Program for the Department of Growth and Development (DGD) in accordance with the Province's corporate records management policy, the policies, regulations and standards of the Government Records Act and the Freedom of Information and Protection of Privacy Act, and departmental policies and procedures pertaining to records management

The Records Analyst will also lead the development and implementation of a Standard for Operational Records (STOR) for the Department.

Primary Accountabilities

You will work within a complex environment, dealing with correspondence, confidential employee information and departmental information. You will plan, develop, implement and maintain STAR/STOR records and a department records management policy. You will be responsible for the operation of the Central Registry file room. In addition, you will support departmental and corporation records management initiatives and records digitization.

Qualifications and Experience

As the successful candidate you will have a Bachelor’s degree in a related field, or a diploma in Records Management, Information Management, or Library Science and two years directly related work experience, or an equivalent combination of training and experience.

Strong technical proficiency and experience designing, developing, implementing, and maintaining electronic records management solutions, including databases, electronic records management systems (e.g., FileNet), SharePoint, and other Microsoft 365 applications. Experience managing records and information in digital environments, including records tracking systems and electronic information management processes.

You are capable of maintaining harmonious working relations and are able to work independently and demonstrate good judgement and initiative. You have excellent organizational skills, attention to detail and the ability to communicate effectively both verbally and in writing. As well, you are able to frequently lift heavy boxes 20-25kgs.

The following are considered as assets:

• Completion of the Provincial Government Records Management courses and any other training in Records and Information Management
• Experience supervising and training staff
• Thorough familiarity with the Government Records Act, Public Archives Act and the Freedom of Information and Protection of Privacy Act in addition to the Government of Nova Scotia’s Corporate Records Management policies and procedures.
  
  

We may assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion
  
  

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A Dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: PR 08

Salary Range: $2,288.52 - $2,805.63 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.