Accounts Payable Specialist

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.

Location:Vancouver, BC
Reports To:Accounting Manager/ Senior Accountant
Employment Type:Full-Time
Compensation:$55,000 – $65,000 annually, commensurate with experience and Yardi Voyager expertise

Your Role in a Snapshot:

The Accounts Payable Specialist is responsible for managing the accounts payable process for a portfolio of 13 senior living residences and related corporate entities.

This role focuses on invoice processing, accurate coding, vendor management, payment administration, and Yardi Voyager workflow management. The successful candidate will ensure invoices are routed to the correct entity, coded accurately, approved in a timely manner, and processed efficiently through Yardi.

The position will also support the implementation and ongoing administration of Yardi Bill Pay to improve payment automation and workflow efficiency.

Your Day to Day:

• Accounts Payable Administration

  Process vendor invoices for a portfolio of 13 senior living residences and related entities

  Review invoices for completeness and ensure supporting documentation is received

  Accurately code invoices to the appropriate entity, property, department, and general ledger account within Yardi Voyager

  Upload invoices into Yardi and route them through the appropriate approval workflow

  Monitor invoice approval status and follow up with operational teams to ensure timely approvals

  Investigate and resolve invoice discrepancies, coding issues, and vendor inquiries

  Maintain vendor records, including vendor setup, banking information, and tax documentation

  Process scheduled payment runs, including EFT, ACH, cheque, and electronic payments

  Monitor outstanding invoices and ensure vendors are paid in accordance with payment terms

  Yardi Voyager & Bill Pay Administration

  Utilize Yardi Voyager for invoice processing, coding, workflow management, payment processing, and vendor administration

  Assist with the implementation, testing, and optimization of Yardi Bill Pay functionality

  Support vendor enrollment and payment setup within Yardi Bill Pay

  Maintain AP approval workflows and payment controls within Yardi

  Troubleshoot AP workflow issues and coordinate with Yardi support as required

  Identify opportunities to improve AP efficiency, automation, and processing accuracy

  Operations & Vendor Support

  Work closely with residence operations teams to obtain invoice approvals and supporting documentation

  Respond to vendor inquiries regarding payment status and account information

  Maintain organized electronic AP records and supporting documentation

  Ensure compliance with company purchasing and payment policies

What You Bring to the Table:

• 3+ years of accounts payable experience in a multi-entity environment

  Experience in senior living, healthcare, property management, or real estate organizations is preferred

  Hands-on experience with Yardi Voyager is strongly preferred

  Experience with Yardi Bill Pay implementation or administration is an asset

  Strong understanding of invoice coding and accounts payable workflows

  Experience processing high volumes of invoices across multiple entities

  Diploma or certificate in Accounting, Bookkeeping, or a related field preferred

Bonus Points For:

• Strong attention to detail and accuracy

  Excellent organizational and time management skills

  Ability to manage high-volume invoice processing

Don't hold back!- apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

We are proudly Canadian - rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.