Job Title: Payroll Specialist – Multi-Province & CCQ Specialist
Frequency: Weekly payroll
Volume: 850 employees (320 non-unionized, 530 unionized, CCQ payroll, multi-province)
System: ADP Workforce Now
As a Payroll Specialist reporting to the Payroll Manager (PLP), you will be the central point of compensation for our 850 employees across Canada. Working within a weekly cycle, you will manage the full payroll process—from data entry to legislative compliance.
Accurately input and process employee changes:
Manage time banks and absences, including personal paid time, vacation tracking and payouts, sick leave, and other special leaves.
Validate and process timesheets and hours worked.
Ensure accurate and complete transfer of payroll data to accounting journals, according to timelines established with the Finance department.
Produce, validate, and submit payroll reports for accounting allocation, including:
Ensure data exported from ADP Workforce Now aligns with the existing general ledger (GL) account structure.
Perform payroll reconciliations between ADP reports and the general ledger.
Identify, analyze, and resolve payroll-related discrepancies or accounting anomalies in a timely manner.
Collaborate closely with the Finance/Accounting team to ensure smooth and accurate payroll data integration.
Participate in financial and payroll audits, including preparing supporting documentation.
Maintain thorough documentation of payroll-to-accounting transfer processes and suggest continuous improvements.
We are looking for someone who can remain calm under the pressure of a weekly payroll cycle. You have strong attention to detail—“zero error” is your standard.
Health and Safety is a core paramount value of Carmichael Engineering. Given the importance of keeping one another safe, you are expected to comply with our Health and safety policies at all times and client Health and Safety policies when working at client locations.
Carmichael Engineering welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.
#carmichael2026
Payroll Specialist • Montréal, Québec, Canada
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