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H2O Innovation
HR & Administrative CoordinatorH2O Innovation • Calgary, Calgary, AB, CA
HR & Administrative Coordinator

HR & Administrative Coordinator

H2O Innovation • Calgary, Calgary, AB, CA
2 days ago
Job type
  • Full-time
Job description


H2O Innovation designs and provides state-of-the-art, custom-built and integrated water treatment solutions based on membrane filtration technology for municipal, industrial, energy and natural resources end-users.

Here, we encourage entrepreneurship and celebrateachievements. We worktogether to reach ambitious goals in an environment where fulfillingcommitments and integrity are valued.

H2O Innovation is seeking an HR & Administration Coordinator. Based in our Calgary office and reporting directly to the Regional Vice President, Western Canada, with a dotted-line reporting relationship to the Corporate HR team in Quebec, the HR & Administration Coordinator provides integrated administrative, HR, payroll, and project support for water treatment Operations & Maintenance (O&M) projects across Western Canada, including FIFO (Fly in Fly Out) environments.

This role acts as the primary local administrative and HR liaison for field employees and project leadership, supporting day-to-day operations and ensuring operational continuity by bridging field execution with corporate systems and processes.

The Benefits

Overall remuneration including:

  • Group insurance plan;
  • RRSP;
  • Share Purchase Plan;
  • Vacation and sick days.

The Day-to-Day

In collaboration with the Quebec HR team and supporting Operations & Maintenance (O&M) employees across Western Canada:

  • Coordinate local recruitment activities, including job postings, screenings, interviews, and pre-employment checks
  • Prepare employment contracts and related documentation
  • Facilitate onboarding and support the successful integration of new employees
  • Coordinate administrative processes related to employee movements (leaves, exits, role changes, etc.)
  • Support the annual performance review process for Western Canada employees
  • Collaborate with the Quebec HR team on HR program implementation and other HR initiatives as needed
  • Ensure HR and payroll practices comply with applicable provincial labor standards (Alberta and British Columbia)

Payroll & Employee Support (in collaboration with the Quebec payroll team)

  • Validate and approve employee timecards prior to payroll processing, including rotating FIFO schedules
  • Act as the primary point of contact for employees regarding payroll and benefits questions
  • Investigate and resolve payroll-related issues with employees

Operations & Project Administration

  • Organize travel, accommodation, and rotation schedules for field staff
  • Coordinate staffing schedules and site rotations
  • Track site access requirements and client compliance documentation
  • Maintain field attendance records
  • Track mandatory training requirements (HSE, certifications, renewals)

Financial & Administrative Support

  • Track project-related expenses
  • Review and process local vendor invoices
  • Support client billing processes
  • Assist with local procurement activities
  • Manage Concur / IFS administrative tasks

Reporting, Systems & Operational Support

  • Perform data entry and tracking for water licenses and regulatory reporting
  • Support monthly and annual reporting activities
  • Provide data and systems support to project managers
  • Track and follow up on Net Facilities items
  • Support internal or client audits
  • Coordinate with the fleet department to track upcoming maintenance schedules

The Skills We Are Looking for

  • 3-5 years of experience in administration, HR and payroll experience is a strong asset
  • Experience in multi-site, industrial, or FIFO environments, strong asset
  • Strong ability to work independently and manage multiple priorities
  • Excellent and professional oral and written communication skills
  • Computer literate with ability to use Microsoft Word, and Excel
  • Availability to travel occasionally to project sites, valid Alberta Driver’s License required

JOIN US!

H2O Innovation is an equal opportunity employer.

Only applicants selected for interview will be contacted.

#ZR

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HR & Administrative Coordinator • Calgary, Calgary, AB, CA

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