Administrative Assistant

Job Description:

Career Opportunity: Administrative Assistant

Together, We'll Keep the World Moving Forward

Standard Machine was founded in 1967 and acquired by Timken in 2013. Not everyone knows what Timken makes. But you'll recognize what Timken makes possible. We engineer solutions that keep the world moving by offering products and services to keep the world's equipment, machinery, and vehicles in motion. At Standard Machine we design and manufacture high-quality parts for critical industries including pulp and paper, mining, oil and gas, chemical processing plants, steel mills, marine applications, transportation, military, and aerospace.

Reporting to the HR Business Partner, the Administrative Assistant is responsible for supporting the general administration of the company in the primary areas of Safety, Training, Maintenance, and QA, with additional support in HR and Finance as time allows.

Key Responsibilities

Safety:

• Manage SiteDocs including training process
  • Uploading and creating documents
  • Sending documents for training and signature
  • Monitor signatures and send reminders
  • Manage SharePoint uploads
• Safety/Quality alerts as needed
• Update shop inspection report monthly
• Enter Gensuite and corporate safety tracking information
• Monitor and update contractor safety portals such as ISNetworld, and Avetta

Training:

• Compile and distribute monthly toolbox per department including auditing
• Manage MOCD process, including tracked changes audits, training staff on the process, and assisting Safety in sending for review and sign off in SiteDocs
• Scan, re-name, file, mark, track, audit new hire and recert training exams including orientation sign off
• Assemble training materials for in-person sessions
• Audit monthly training and send reminders for sign off in SiteDocs
• Upload employee credentials in SiteDocs

Maintenance:

• Check and refill sanitizer stations
• Machine meter reads and tracking in spreadsheet
• Update downtime spreadsheet
• Assist in scheduling preventative maintenance through Epicor

QA:

• Data entry and tracking of NCRs and CAs
• Manage tool calibration process in Epicor

Qualifications

Our ideal candidate has 2+ years of experience and possesses the following education and competencies.

Education

• Diploma in Administration or Business

Competencies

• Demonstrated attention to detail verified through accurate work with limited mistakes
• Excellent written and verbal communications skills
• Expertise with Microsoft Office suite including Word, Excel, and Office
• Experience in document storage (SharePoint) and ERP (Epicor) systems, and accounting software (ADP, Ceridian)
• Willingness to learn and be flexible on a day-to-day basis
• Comfortable training others, including ability to explain complex information in a step-by-step manner
• Work independently, taking responsibility for task completion and deadlines

Work that Matters

Working at Timken means working with dozens of industries on projects that have the potential to change the world. Everywhere you look, we're there, improving reliability, raising the bar for efficiency, and driving sustainability. That's been our focus for more than a century. And every day we seek out new opportunities to help our partners reach higher levels of achievement. All our work is held to the highest quality standards, and our facility maintains all the following certifications and affiliations: API, ISO 9001-2015, AGMA, and CWB.

Put your Career in GEAR today!

Working at Standard Machine, a Timken Brand, opens the door for opportunity, benefits, and security.

Compensation

We offer a competitive salary to secure the brightest talent for our organization. We also have a short-term incentive (bonus) plan that pays based on individual and company performance.

Benefits

Our comprehensive benefits package includes health, dental, life insurance, short-term and long-term disability, AD&D, employee assistance program, RRSP/DPSP with company matching, vehicle discount programs, and MORE. We provide all PPE required, including annual reimbursement for steel-toed boots, and bi-annual reimbursement for prescription safety glasses.

Continuing Education

You'll have the chance to gain knowledge and experience in a wide range of industries and applications. Learn more through hands-on experience, core training and a selection of more than 4,400 online courses. In addition, tuition assistance opportunities are available if you want to enhance your education in a field related to your career.

All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences, and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status, or any other basis protected by applicable law.

Applicants must provide proof of all relevant qualifications and be available to participate in a pre-employment testing procedure.

Only candidates who are permanent residents or citizens of Canada, residing in Canada, will be considered for this position.