Regional Administrative Assistant

The Regional Administrator is responsible for supporting multiple Satellite plants by performing a variety of administrative and key support-related duties.

This role is located at one of our Satellite locations (6 in total), which are located across Canada and comprise of smaller assemble-to-order facilities and complement our medium to large manufacturing facilities within Canada.

Making what matters work at the company takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours.

Position: Regional Administrative Assistant
Competitive Salary
Location: Calgary, AB
Onsite role
12 month contract (Potential of extension/Conversion)


Hours of operation: Monday-Thursday 7:00am-4:00pm, Friday 7:00am-1:00pm

Steel toes shoes will be required at times

Advantages
- Full time hours
- Salary: $30.54/h
- 12 month contract (possibility of extension based on volume and performance)
- Working for Well known company

Responsibilities
• Receive & direct local incoming calls and visitors, ensuring all safety requirements are fulfilled.
• Maintain assigned facilities CHUBB access control & phone system admin.
• Establish, monitor and evaluate facility services, such as working license, janitorial, vending, kitchen consumables, etc.
• Maintain office equipment.
• Fosters an environment that promotes goals, philosophies, and encourages continuous improvement through participation and teamwork. of the Joint Health & Safety Committee.
• Prepare, share and post local site communications and organize translation services, if necessary.
• Support payroll reimbursement requests and overtime payroll submission process.
• Support and help organize site engagement and team building events at assigned facilities.
• Assist site leaders with planning for meetings, training programs, tours, seminars, travel arrangements, meals, employee-related events and activities and award and recognition programs.
• Manage office event calendars and meeting rooms.
• Maintain and ensure integrity of the regional vacation database.
• Prepare and distribute operational reports on a monthly and as-needed basis.
• Coordinate facility accounts payables and submit to Burlington in a timely manner to ensure payment to outside suppliers.
• Establish payment procedures for indirect facility services using company-approved methods.
• Arrange trades & document building maintenance (Preventative & reactive) & inspections (forklifts, air compressors, cranes, first aid, fire extinguishers, cleaning, plumbing, electrical, etc.).
• Assist with cost-savings projects.
• Coordinate incoming and outgoing mail and courier requirements.
• Completed job folder scanning and e-filing.

Qualifications
Minimum Qualifications:
• Post secondary diploma or degree from an accredited institution
• Minimum of 3 years of experience in an administrative function
• Experience using Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, SharePoint
• No relocation provided. Candidates must reside within 80 kilometers of Calgary, Alberta or Delta, British Columbia to be considered.
• Must be legally authorized to work in Canada without company sponsorship now and in the future.


Position Criteria:
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.
• Strong digital acumen and proficiency using Microsoft Excel.
• Superior organization skills and dedication to completing projects in a timely manner.
• Exceptional communication skills (writing, verbal and listening) and problem-solving mindset.
• Detail orientated and able to work in a fast-paced work environment.
• High sense of urgency and prioritization and high degree of reliability, confidentiality, discretion, quality work and professionalism.

Hours of operation: Monday-Thursday 7:00am-4:00pm, Friday 7:00am-1:00pm

Steel toes shoes will be required at times

Summary
If you have experience in a professional corporative environment and you are interested in the Regional Administrative Assistant role in Calgary, please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.