Supervisor, Client GL

Description

General Ledger Accounting Supervisor

FirstService Residential is simplifying property management. Its hospitality-minded teams serve 9,000 residential communities across the United States and Canada. The organization partners with boards, owners, and developers to enhance the value of every property and the life of every resident.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

As a member of the Client Accounting Team, this role is responsible for delivering detailed financial statement packages, account reconciliations, and report analysis for a variety of client accounts. The Supervisor’s portfolio will be primarily prepared by external resources, and their role will be the internal liaison for questions and action items related to the production of the financial statements. The role closely partners with the General Ledger Accounting leadership team and works cross-functionally with the property management group to meet and exceed client expectations.

Job Responsibilities

Essential Duties & Responsibilities

Portfolio Supervision

Manage a portfolio of 60 clients to provide oversight on timely distribution of accurate financials and other client deliverables. Inclusive of the following tasks:

• Review monthly Financial Statement packages for assigned portfolio of properties following the standards established by FirstService Residential.

• Review and analyze report review checklist to determine completeness and accuracy of financial statements.

• Ensure that the accountant segregates the non-operating monies via internal transfers

• Provide feedback and revisions to accountants producing the financial statement packages for the assigned portfolio.

• Investigate issues identified during financial statement review and provide corrective actions/instructions to the accountant responsible for production of the financial statements.

• Provide assistance and guidance to property management groups to resolve issues or questions related to the financial operations for the assigned portfolio.

• Attend Board meetings to provide support on complex financial matters.

• Participate in the annual audit process for the entire portfolio including accommodating the auditor’s needs and requests in a timely manner, using Zendesk and SharePoint platforms

• Support and coordinate the development of annual budgets

• Utilize and update internal and external tracking systems for requests (i.e. Zendesk and RealServ), inquiries and work tasks requiring execution.

• Manage property transition IN & OUT requirements within 60 days of receiving notice

• Evaluate and approve AVID critical and capital invoices to ensure timely and accurate payment processing

• Collaborate with cross departmental teams (financial management, cash management, contract management, insurance, etc.) to review products and programs in place for assigned clients and support in maximizing value for the client.

Property Accounting

Prepare and deliver monthly Financial Statement packages as needed for specific properties following the standards established by FirstService Residential. Inclusive of the following tasks:

• Confirm Operating bank accounts are prepared and research unreconciled transactions

• Reconcile Reserve bank accounts and research unreconciled transactions

• Compile supporting schedules for financial package

• Analyze the variance analysis and details for each account to ensure accuracy and

• completeness.

• Review periodic reports of general ledger accounts to ensure accuracy and correct errors prior to close of accounting period.

• Prepare and post journal entries to the General Ledger as needed.

• Prepare, review, and analyze transactions from Accounts Receivable and Accounts Payable to ensure they have been accurately coded and recorded. Identify, investigate, resolve, and/or report on discrepancies.

• Initiate and process internal reallocations of non-operating revenue to maintain proper fund separation and financial clarity

• Prepare additional financial reports requested by the Client to be included in the Financial Package or provided to the Property Manager and/or Board of directors

Education & Experience

• Bachelor’s degree in accounting or finance from a four-year college or university, CPA certification, or MBA
• Knowledge of GAAP or related work experience is preferred.

• Five (5) years of experience as an Accountant is required.

• Experience in the Property Management industry or real estate field is preferred.

Knowledge, Skills & Proficiencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Experience in preparing and analyzing financial statements

• Strong ability to explain financial reports and procedures to Association Managers

• Strong knowledge of US GAAP and property management accounting

• Demonstrates critical thinking and problem-solving skills

• Advanced working knowledge of Excel and strong database skills together with proficiency in Microsoft suite

• Strong financial acumen and analytical agility

• Detail oriented, organized and able to meet tight deadlines

• Ability to work effectively in a fast-paced environment

• Proven prioritization, time management and project management skills

• Effective written and interpersonal communication skills

• Strong interpersonal skills with ability to build effective relationships across the organization

Compensation

Compensation for this role is between $70,000 - $85,000 + benefits

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.