Executive Assistant / Operations Coordinator - Construction

Are you an experienced administrative professional who thrives in a fast-paced environment and enjoys being the go-to person that keeps everything running smoothly?

We are currently partnering with a well-established construction and building services organization in Etobicoke that has built a strong reputation for delivering quality projects and exceptional customer service across the GTA. They are seeking a highly organized and proactive Executive Assistant / Operations Administrator to provide direct support to senior leadership and assist with the day-to-day coordination of business operations.

This role is ideal for someone who enjoys managing multiple priorities, ensuring follow-through on key initiatives, and serving as a trusted partner to leadership. If you’re looking for an opportunity where your organizational skills, attention to detail, and ability to anticipate needs will make a meaningful impact, we’d love to hear from you.

Advantages
- Competitive salary
- Comprehensive health, dental, and vision benefits
- On-site fitness facility
- On-site parking
- Opportunity to work closely with senior leadership and gain exposure to business operations

Responsibilities
- Act as a key support partner to senior leadership, ensuring priorities, deadlines, and action items are tracked and completed
- Manage complex calendars, meetings, and scheduling across multiple stakeholders
- Coordinate administrative and operational activities to support day-to-day business functions
- Prepare reports, correspondence, presentations, and other business documentation
- Maintain organized records, files, and company documentation
- Assist with project coordination and follow-up to ensure timely completion of tasks
- Support communication between departments and external partners
- Handle confidential information with professionalism and discretion
- Monitor and manage administrative processes to ensure efficiency and accuracy
- Support reporting, documentation, and various operational initiatives as required
- Assist with special projects and additional assignments as needed


Qualifications
- 3+ years of experience in an Executive Assistant, Administrative Assistant, Operations Administrator, Office Manager, or similar role
- Strong proficiency with Microsoft Office, including Outlook, Word, and Excel
- Experience supporting multiple stakeholders and managing competing priorities
- Exceptional organizational skills and attention to detail
- Strong communication and interpersonal skills
- Ability to work independently, take initiative, and adapt to changing priorities
- Experience with QuickBooks or basic bookkeeping is considered an asset
- Experience coordinating projects, tasks, or operations within a construction, trades, engineering, manufacturing, or project-based environment is considered a strong asset
- Professional, resourceful, and able to maintain confidentiality


Summary
If you are a proactive administrative professional who enjoys supporting leadership, coordinating priorities, and helping drive operational success, we’d love to hear from you. Apply today to learn more about this opportunity.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.