NLC-2280R: Administrator, Leasing, Procurement and Facilities

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following ongoing position available:

Administrator, Leasing, Procurement and Facilities
Salary: $62,256 to $82,044 per year
Location: Slave Lake
July 6, 2026 to Ongoing

Qualifications:

• Diploma in Business Administration, Supply Chain Management, Facilities Management, or a related field an asset
• Minimum 2–3 years of experience in procurement, leasing, or facilities administration
• Strong knowledge of Alberta procurement regulations and public sector practices
• Proficiency in Microsoft Office Suite and procurement software
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Valid Alberta Class 5 driver’s license and clean criminal record check
• A combination of education and relevant experience may be considered.

Nature and Scope of Work:

Reporting to the Senior Director, Facilities & Ancillary Services, the Administrator, Procurement, Leasing and Facilities will play a key role in supporting the operational efficiency of the Facilities & Ancillary Services department. This position will serve as a detail oriented and proactive administrator responsible for coordinating procurement processes, managing leasing agreements, and providing administrative support for facilities operations across multiple campus locations.

Duties and Responsibilities:

Procurement Administration

• Coordinate and manage procurement processes in compliance with college and provincial policies
• Prepare and issue purchase orders, RFPs, and tender documents
• Track and reconcile procurement expenditures and budgets
• Liaise with vendors and suppliers to ensure timely delivery and quality assurance
• Maintain accurate records of contracts, warranties, and procurement documentation
• Other duties as necessary.

Leasing Coordination

• Administer leasing agreements for college facilities
• Monitor lease terms, renewals, and compliance with contractual obligations
• Serve as the point of contact for landlords, tenants, and internal stakeholders
• Assist in lease negotiations and documentation
• Other duties as necessary.

Facilities Support

• Assist in the coordination of maintenance schedules, service contracts, and facility upgrades
• Support space planning and utilization across campuses
• Maintain inventory of assets and equipment
• Collaborate with Facilities Trades Technicians and external contractors as needed
• Other duties as necessary.

Administrative Duties

• Prepare reports, correspondence, and presentations for internal and external stakeholders
• Maintain organized digital and physical filing systems
• Support budget tracking and forecasting for facilities and leasing operations
• Provide excellent customer service to staff, students, and external partners
• Other duties as necessary.

Skills and Knowledge:

• Public Sector Procurement Practices: Familiarity with Alberta’s public procurement regulations, trade agreements (e.g., NWPTA, CFTA), and ethical sourcing
• Contract Management: Understanding of contract lifecycle, terms and conditions, and risk mitigation strategies
• Facilities Management Systems: Experience with computerized maintenance management systems (CMMS) or asset tracking software
• Financial Acumen: Ability to interpret budgets, track expenditures, and perform cost-benefit analyses
• Lease Administration: Knowledge of commercial leasing principles, property management, and legal documentation
• Project Coordination: Skills in managing timelines, resources, and stakeholder communications for facilities-related projects.

Successful candidates must provide College or University transcripts and a clean Criminal Record Check to Human Resources prior to commencement.

This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

• Competitive salaries
• Vacation time ranging from three to eight weeks
• Excellent health and dental benefits
• Life and disability insurance
• Pension plans with employer contributions
• Comprehensive employee and family assistance program
• Professional development opportunities