Accounts Payable Specialist

About the Opportunity
Invoice Entry

• Process all the client’s invoices (approx. 450 per week) including inventory, non-inventory and expense reports
• Ensure all invoices and expense reports have the required approval, general ledger account coding and required support/receipts as per policy
• Match inventory paperwork including invoices, purchase orders, receiving reports, packing slips, scale tickets, etc.
• Communicate price and/or quantity discrepancies on inventory invoices to Procurement Team and follow up to ensure corrective action is taken
• Issue bi-weekly Unresolved Purchase Order report to Procurement Team
• Request and coordinate with Procurement Team/Supplier for credits

• Process weekly cheque and wire transfer run based on credit terms and following approval from Accounting Manager
• Match printed cheques and wire payment confirmations with appropriate voucher.
• Ensure prompt payment discounts are maximized
• Issue stop payments and reverse cheques as required.
• Upload Cheque Fraud Prevention file for Bank and review/release exceptions

• Advise Accounting Manager when Accounts Payable is ready to be closed and ensure sub-ledger equals general ledger
• Prepare and journalize A/P accruals for expenses that require correction of GL allocation
• Assist the Accounting Manager with expense analysis and validate costs to the GL

• Reconcile purchase orders received without invoices
• Reconcile larger supplier accounts
• Complete credit application requests
• Setup new suppliers and manage Supplier Master File by revising information; includes terms, billing address, company name, currency etc.
• File Accounts Payable vouchers
• Respond to internal and external inquiries in a timely fashion within the client’s guidelines
• Complete all other duties as assigned by Controller
• Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements

• College/University diploma/degree in Finance or Accounting
• Minimum of 5 years Accounts Payable experience in a similar environment
• Experience working with the A/P module on an ERP system
• Ability to process high volumes of paperwork
• Strong attention to detail and highly organized
• Superior multi-tasking and prioritizing capability
• Effective time management skills
• Excellent interpersonal, written and verbal communication skills
• Accounting/Finance knowledge/experience an asset.
• Food industry and manufacturing experience an asset
• Strong knowledge of MS Office, including Excel, Access, and PowerPoint

Pay Range:
$50,000- $60,000 per year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 480212
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.