Receptionist/Administrative Assistant

Are you a welcoming, meticulous, and bilingual individual looking for a stimulating challenge? Our client, an investment company, is seeking a top candidate for a Receptionist and Administrative Assistant position located in downtown Montreal.

In this key role, also based in downtown Montreal, you will manage the reception area, coordinate correspondence, manage conference rooms, and support the Head of Client Relations and the Head of Operations in their daily tasks.

To thrive in this dynamic environment, you must have at least two years of relevant experience, excellent proficiency in Microsoft Office, and exceptional attention to detail, while enjoying competitive compensation and benefits.

If you are ready to propel your career within an exceptional team, send me your application to Randstad today!

Advantages
• Beautiful offices in downtown Montreal
• Permanent full-time position (40 hours/week, 8 a.m. to 5 p.m.)
• Competitive salary
• Pension plan (company contributes 25% of employee contributions)
• 50% reimbursement for medical/dental/vision coverage
• $500/year gym membership
• 10 sick days per year ( prorata)
• 3 weeks of vacation per year
• 2 flexible days
• A culture of collaboration and excellence
• Competitive compensation and benefits
• A stimulating challenge and a unique opportunity to join a rapidly growing entrepreneurial company

Responsibilities
• Greet visitors and notify team members of their arrival
• Coordinate the distribution of all correspondence
• Answer incoming calls and transfer calls as needed
• Manage emails in conjunction with the main team representative to resolve issues in a timely manner
• Distribute access cards and maintain visitor logs
• Order office supplies and manage inventory
• Manage conference rooms and ensure all client meetings are professionally organized
• Assist with event planning
• Book travel and prepare expense reports
• Draft, format, and update documents
• Support the Client Relations Manager and the Operations Manager with administrative tasks
• Participate in other related administrative duties

Qualifications
• Minimum 2 years of relevant experience
• Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Exceptional attention to detail
• Problem-solving skills
• Bilingual (French/English)
• Strong organizational skills and ability to multitask

Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Are you interested in this position?

Please apply for this position directly online or by emailing us anytime at dorine.sportouch@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your CV!
All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.