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Vital Bio
Administrative Assistant/Office SupportVital Bio • Oakville, Ontario, CA
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Administrative Assistant/Office Support

Administrative Assistant/Office Support

Vital Bio • Oakville, Ontario, CA
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Description

About you:

You are an organized, proactive, and detail-oriented professional who enjoys keeping an office running smoothly and efficiently. With 2–5 years of administrative experience, you’re comfortable handling a variety of responsibilities, from scheduling and coordination to document support and day-to-day office operations. You’re resourceful, dependable, and able to juggle multiple priorities while supporting a fast-paced, collaborative team.

What you'll do:

  • Provide day-to-day administrative and office support to help keep operations running smoothly.
  • Greet and ensure visitors coming onsite are welcomed, have an NDA and their onsite hosts are alerted.
  • Support document organization, filing, scanning, formatting, and data entry.
  • Prepare correspondence, presentations, reports, and other office materials as needed.
  • Assist with ordering supplies, maintaining common areas, and supporting office organization.
  • Coordinate travel, meeting rooms, catering, and visitor support.
  • Assist the Senior EA with overflow requests.
  • Support cross-functional teams with ad hoc administrative tasks and special projects.

What you’ll need:

  • Completed post secondary training or administrative training is an asset.
  • 2–5 years of experience in administrative support, office coordination, or a related role.
  • Strong organizational skills and attention to detail..
  • Proficiency Google Workspace, including Doc, Sheets, Slides
  • Clear written and verbal communication skills.
  • Ability to manage multiple priorities and adapt in a changing environment.
  • A helpful, professional, and dependable approach to teamwork.
  • Comfort handling confidential information with discretion.
Bonus points for
  • Experience supporting teams in a biotech, medical device, or technical environment.
  • Familiarity with document control, data entry, or scheduling tools.
  • Experience coordinating office operations, events, or travel.
  • Strong formatting and proofreading skills.
  • An appreciation for puns and keeping things organized.

Why Join Us?

At Vital Bio, you will:
  • Support a team working to bring innovative diagnostic technology to life.
  • You’ll play an important role in keeping the office organized, connected, and running efficiently, while working alongside people who value collaboration, ownership, and attention to detail.
  • This is a great opportunity to make a meaningful contribution and grow within a fast-moving, mission-driven environment.
Compensation will be determined based on the individual’s demonstrated experience, education, training, relevant certifications or licensure, and other applicable business and organizational factors.

This role is a current, onsite vacancy.
Vital is revolutionizing point-of-care diagnostics with our VitalOne platform, delivering real-time care wherever patients are. Our mission is to democratize health technology, making healthcare more accessible and proactive.
Our global team of experts spans chemistry, software, engineering, and microfluidics. We thrive on change, operate on trust, and value diverse perspectives. Our growth-minded culture empowers front-line decision-making and fosters impactful work.
We seek tenacious, bold individuals ready to transform healthcare. At Vital, your talent will make a difference as we work to ensure everyone has access to care when and where they need it.
Vital Biosciences Inc. is an equal opportunity employer and values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation in order to participate in our hiring process, please contact us to make your needs known in advance

As part of our recruitment process, we may use automated or AI-supported tools to assist with application review and screening. These tools are used to support, not replace, human decision-making. Final hiring decisions are always made by our hiring team.

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Administrative Assistant/Office Support • Oakville, Ontario, CA

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