Senior Payroll Administrator

Are you an experienced payroll specialist looking to elevate your career with an award-winning, family-owned manufacturing leader? Randstad Professional is actively seeking a Senior Payroll Administrator for a permanent, fully onsite opportunity at our client's head office in Acton, Ontario. In this pivotal role within the finance & accounting sector, the successful Senior Payroll Administrator will take full ownership of Canadian payroll processes, manage US payroll compliance, and support broader international operations. Working closely with the Corporate Controller and collaborating with human resources, you will ensure a high degree of accuracy across multiple payrolls, statutory filings, and benefit program administrations.

Advantages
• Competitive annual salary range of $72,000 to $82,000, commensurate with experience and payroll expertise.
• Permanent, stable employment with an industry-leading manufacturer recognized as one of Canada’s Best Managed Companies for over 10 years.
• Comprehensive health, dental, and wellness benefits packages designed to support your total well-being.
• Robust corporate RRSP contribution and matching program to help you secure your financial future.
• Active employee Recognition Program featuring exciting corporate rewards and peer-to-peer appreciation.
• Access to an incredible on-site fitness facility, specialized equipment, and corporate "Grab and Go" bikes.
• Vibrant company culture featuring regular community events, complimentary staff lunches, and annual corporate celebrations.
• Dedicated career development pathways within a globally recognized business environment that values inclusive human resources practices.

Responsibilities
• Work collaboratively within the payroll team to accurately process Canadian payroll for all team members on a regular, predictable schedule.
• Process and administer various complex corporate bonus and commission programs on a monthly, semi-annual, and annual basis.
• Prepare, validate, and file all payroll-related statutory filings and remittances, including WCB/WSIB, EHT, CPP, and OAS.
• Prepare and reconcile complex payroll-related journal entries, including regular vacation accruals and period-end balances.
• Validate daily team member changes, new hires, leaves of absence, and departures while administering corporate benefit programs, including RRSP/DPSP allocations and paid time off.
• Perform rigorous regular self-audits and provide comprehensive documentation to support internal, off-cycle, and year-end audits.
• Assist team members with complex issues involving pay, corporate benefits, or claims, collaborating closely with the human resources department.
• Submit Records of Employment (ROEs) directly to Service Canada and process accurate T4s and W2s for Canadian payroll and US payroll systems.
• Maintain full ownership of end-to-end payroll processes and professional relationships across Canada and the USA, while overseeing payroll for Mexico and Honduras through third-party partners.
• Assist the finance & accounting team in establishing localized payroll infrastructure for new US states and Canadian provinces as business growth dictates.
• Approve comprehensive payroll submissions for third-party invoicing and process premium payments for all regional benefit programs.
• Generate detailed payroll reporting, including semi-annual summaries, in direct collaboration with the HRIS Specialist.
• Stay continuously updated on evolving payroll regulations, tax laws, and compliance standards across Canada, the US, and international locations.
• Conduct mandatory government surveys and manage external audits, including Statistics Canada reporting and wage garnishments.
• Prepare balanced period-end reports and meticulously reconcile global payrolls to corporate bank statements.
• Provide reliable backup support to broader finance & accounting functions (such as Accounts Payable) and the HRIS Specialist, cross-training to ensure continuous coverage during absences.

Qualifications
• Must have more than 5 years of dedicated Canadian payroll experience executing full-cycle payroll processes within a mid-size corporate setting.
• Proven hands-on experience concurrently managing both US payroll and Canadian payroll systems.
• Demonstrated mastery and daily operational experience using the ADP Workforce Now (WFN) payroll platform.
• Absolute ability to work fully onsite at the corporate head office located in Acton, Ontario.
• Completion of a Post-secondary degree or diploma in Accounting, Finance, Business Administration, or a related discipline.
• Holding a Payroll Compliance Professional (PCP) accreditation or actively pursuing certification is highly preferred.
• Prior experience working within a standalone payroll capacity or managing a complete payroll function independently is considered a strong asset.
• Previous experience coaching, mentoring, or supervising a junior member of a finance & accounting or payroll team is preferred.
• Experience processing or overseeing Mexico payroll operations is considered a valuable asset for this global role.

Summary
Are you an experienced payroll individual ready for a new challenge? Are you looking for your next exciting opportunity? If this sounds like you, let's talk! Apply directly or send your resume to ashish.tharoor@randstad.ca

Job posting was generated using AI

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.