Records Centre Clerk (Clerk 2) PT

Competition # : 48976

Department: Service Nova Scotia

Location: SYDNEY

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 16-Jun-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At Service Nova Scotia (SNS) we impact every citizen, business and municipality and business in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia’s vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

As part of SNS, and the Integrated Innovation and Strategy Operations unit, the Corporate Records Management Team provides a full range of advisory, consulting and records centre services for effective records management throughout government.

About Our Opportunity

We are seeking two organized, detail-oriented, and service-minded individuals to join our team as Records Centre Clerks. This role supports the daily operation of the Sydney Records Centre and plays an important part in ensuring government records are received, stored, retrieved, tracked, and disposed of accurately and securely. These positions are half time equivalents sharing the same job.

Primary Accountabilities

As a Records Centre Clerk, you will:

• Receive, verify, and process records transfers.
• Retrieve, issue, receive, and re-file records in accordance with established procedures.
• Support records disposition, including documentation, transfer, and destruction activities.
• Provide client support on records transfers, documentation, and retrieval.
• Maintain accurate data entry, control records, and tracking information.
• Support the safe and efficient operation of the Records Centre.
• Liaise with clients and service providers as required.
• Perform other related duties as assigned.

Qualifications and Experience

To be considered for this opportunity, you have many of the following skills and experience:

• High school completion or equivalent; related training is an asset.
• Several years of related clerical, administrative, records, or warehouse experience.
• Experience with data entry and computerized records systems.
• Strong attention to detail and organizational skills.
• Ability to interpret and apply procedures and documentation standards.
• Strong communication skills and a client-service approach.
• Ability to work independently and as part of a team.
• Are able to regularly work with boxes weighing up to 20kg.

Experience in a records centre, archives, warehouse, or government environment is an asset.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Additional Information

Note that this competition is being leveraged to fill 2 part-time (50%) TERM vacancies with an anticipated start date of July 20, 2026 and a projected end date of July 20, 2027.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.

Pay Grade: CL 13

Salary Range: $823.82 - $896.73 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.