Records Management Clerk

Requisition #: 26/136 Job #: J0726-0120 Job Type: Term Full Time Job Category: Administrative Support / Clerical Positions: 1 Posting Date: July 7, 2026 Closing Date: July 21, 2026 Salary/Wage: 58,462.56 - 71,098.56/Year Location: 96 Bellerose Drive
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About the City of St. Albert

Working at the City of St. Albert means joining a dedicated team that aims to deliver outstanding service to our vibrant community. We pride ourselves on employing a diverse group of employees who each bring unique skills and contribute to delivering exceptional services to our residents. We value collaboration, accountability, respect, and enjoyment in our work each day.

Job Details

The City of St. Albert is recruiting an individual to join our Policing Services department as a Records Management Clerk.

Reporting to the Administrative and Operational Support Supervisor, the Records Management Clerk will properly manage the daily information and records being input into the Police Reporting and Occurrence System (PROS) and provide a variety of general administrative duties in support of officers and co-workers.

Responsibilities

• Audit and complete packages for Pre Charge Approval (PCA) and disclosure packages for the crown prosecutor’s office.
• Ensure accuracy of information in PROS, ie: crime codes, location codes, subject classification.
• Perform duties related to the administration of PROS files including maintenance and purging, and authorizing destruction of archived paper and electronic records.
• Complete MVC collision reports in PAT Collision and linking in PAT ticketing for submission to Alberta Transportation.

The individual we seek has strong communication skills, keen attention to detail, the ability to work independently and a high level of initiative.

Qualifications

• At minimum, a high school diploma combined with one year of previous administrative experience, preferably in an RCMP or police office environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
• Ability to upload/download audio/video and scan documents.
• The individual must possess a thorough working knowledge of PROS and be operating at an “Information Manager” level.

Hours of Work

• Shift work is required and will include a rotation schedule that includes weekends (1872 hours per year).
• Hours of work: 08:00-19:00, 15:00-0200, 14:00-02:00, 16:30-23:00
• Shifts may be altered to meet operational needs.

Compensation

• The salary ranges from $58,462.56 - $71,098.56 per year, including a comprehensive benefits package with a flexible spending account, pension plan, and accrued paid vacation starting at 3 weeks per year.
• Learn more about our benefits here: Employee Benefit Guide

Term

• This is a term position has an end date of November 2027, with the possibility of an extension.
• This assignment is covering an employee on leave and is subject to their early return.

Conditions of Employment

• This position is represented by the Union CUPE 5141, and the terms and conditions of employment are governed by the collective agreement between the Union and The City of St. Albert.
• The successful candidate will be required to provide proof of educational and professional credentials.
• The successful applicant must have (and maintain) a RCMP issued Security Clearance.
• Please note that the presence of charges or convictions does not automatically preclude an individual from being considered for employment. All findings will be reviewed and assessed in relation to the responsibilities and requirements of the position.

Application Information

• Please upload a cover letter and a resume when applying for this opportunity. These will need to be uploaded as two separate documents.
• This competition may be used to fill future vacancies, at the same or lower classification level.
• Please note that the City conducts most interviews via video conference and will provide a link and instructions to applicants selected for an interview.

Closing Statement

We thank all applicants for their interest and effort in applying. Only candidates selected for interviews will be contacted. The City of St. Albert will no longer accept applications in person, via fax, email or by post. Applications will only be accepted to 10:00 p.m. (Mountain Time Zone) on June 16, 2026.

The City of St. Albert is committed to creating and fostering a diverse workforce where all are welcome and we find a common purpose and strength in our differences. All qualified candidates are encouraged to apply, including those from members of groups that are historically or continue to be underrepresented.

We respectfully acknowledge that we are on Treaty 6 territory, traditional lands of First Nations and Métis peoples. As treaty People, Indigenous and non-Indigenous, we share the responsibility for stewardship of this beautiful land.