Legal Assistant, Labour, Employment and Human Rights (LEHR)

Legal Assistant, Labour, Employment and Human Rights (LEHR) Job Category : Legal Assistants

Requisition Number : LEGAL003093

Posted : May 27, 2026

Full-Time

Hybrid

Locations Showing 1 location

Description Permanent Position – Hybrid

Under general direction, the Legal Assistant provides high-level administrative and practice support to legal professionals within the Labour, Employment and Human Rights (LEHR) group. The role involves managing daily practice activities, coordinating schedules and deadlines, preparing legal documentation, and supporting client service delivery in a fast‑paced, deadline‑driven environment.

This is a hybrid role with a required attendance of three (3) days on‑site.

Hours of work are from Monday to Friday, 9:00 a.m. – 5:00 p.m. ET. Occasional pre‑authorized overtime may be required to meet business and client needs.

Primary Responsibilities

Practice & Calendar Management

Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances

Monitor limitation periods and statutory deadlines and ensure timely follow‑up and filings

Maintain bring‑forward systems and proactively track key milestones and deliverables

Coordinate logistics and materials for hearings, mediations, and client meetings

Liaise with legal professionals to prioritize tasks and adapt to changing deadlines

Document Production & Legal Support

Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings

Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario (HRTO)

Ensure all documentation meets firm standards for accuracy, completeness, and formatting

Assemble books of authorities, hearing briefs, and supporting materials

Draft routine correspondence and memoranda for review

Client & File Management

Open new client matters and coordinate conflict checks in accordance with firm policies

Maintain accurate and up-to-date client and matter information within firm systems

Organize and manage physical and electronic files, ensuring accessibility and compliance with record‑keeping standards

Communicate professionally with clients, opposing counsel, and third parties

Support client onboarding and ongoing file management processes

Billing & Financial Administration

Assist with time entry, billing preparation, and submission processes

Track and manage complex client billing requirements, including guidelines and rate structures

Review billing details for accuracy and completeness prior to submission

Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing

Administrative & Operational Support

Coordinate meetings, travel arrangements, and related logistics

Handle correspondence, mail, courier services, and document management tasks

Utilize legal and firm software for case management, document automation, and e‑discovery support

Collaborate with other legal assistants and administrative teams to ensure seamless support coverage

Perform additional administrative duties as required to support legal professionals and firm operations

Required Knowledge and Experience

Completion of a recognized post‑secondary Legal Assistant, Law Clerk, or related program preferred

Minimum of three (3) years of experience in Labour and Employment Law

Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures

Strong understanding of legal documentation, court procedures, and tribunal rules

Knowledge of Labour, Employment and Human Rights practices and processes

Familiarity with firm systems, document management, and billing platforms

Working knowledge of Microsoft Office Suite and legal software applications

Excellent organizational and time‑management skills with the ability to manage competing priorities

Strong attention to detail and commitment to accuracy

Proven ability to work independently while contributing to a collaborative team environment

Exceptional written and verbal communication skills

Strong client service orientation and professional judgment

Ability to handle sensitive and confidential information with discretion

Adaptability and willingness to learn new tools and technologies

Pay Range $55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy This role is being posted to fill a current vacancy.

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