Site Materials Coordinator - Heavy Oil

Who We Are OCL Group Inc. is proudly 100% Canadian and privately held. We are an employee‑owned, fully integrated general contractor that delivers design‑build solutions across Western Canada. Since 2009, we have served the energy and municipal infrastructure markets.

The company was founded by long‑tenured industry professionals committed to building an organization where people matter. We focus on "People" and "Doing the Job Right".

Learn more about OCL here: www.oclgroup.ca.

The Role We are seeking an experienced Site Materials Coordinator to oversee the complete lifecycle of materials on‑site, from receipt to installation. You will act as the critical link between procurement, vendors, and the construction execution team, ensuring that the right materials are in the hands of the crews exactly when they are needed. The role requires a candidate who is comfortable working outdoors in a laydown yard environment and possesses strong administrative skills for inventory tracking and reporting.

This is a 14/14 rotation schedule, working 12 hours per day. Charter flights are provided from either Edmonton or Calgary with flight allowances based on the province located.

Compensation & Benefits

Competitive hourly rate, negotiable, based on experience

Weekly pay

Eligible for annual bonus based on company performance

100% employer‑paid drugs, travel, life & dependent life insurance, and AD&D

Long‑term disability

Paid vacation

Cell phone allowance or company‑provided cell phone

Company provided IT assets

Job Duties & Responsibilities

Receiving & Inspection: Physically receive all incoming freight; verify quantities against purchase orders and packing slips. Inspect materials for damage or defects and generate over‑short‑and‑damaged reports immediately.

Inventory Management: Organize and maintain site laydown yards and warehouses. Ensure materials are stored safely, logically, and protected from environmental factors (e.g., winterization).

Documentation & QA/QC: Verify and file material test reports and ensure all material matches ISOs, drawings, and specifications before issuance.

Issuance: Manage the material issuance process ("Bag and Tag") for work packages. Coordinate with general foremen and superintendents to forecast material needs for upcoming shifts.

Logistics Coordination: Coordinate offloading equipment (cranes/loaders) and schedule incoming/outgoing freight trucks.

Reporting: Maintain accurate material trackers (Excel/ERP) and provide daily/weekly reports on material status to project management.

Site Demobilization: Manage surplus inventory, returns to vendors, and site cleanup at project completion.

Experience, Skills & Qualifications

Minimum 5 years of material management experience in industrial oil & gas construction (pipeline, facility, or structural).

Advanced proficiency in Microsoft Excel and experience with inventory management software.

Valid Zoom Boom / Telehandler ticket and experience operating a forklift is highly preferred.

Valid Class 5 driver’s license with a clean abstract.

Supply Chain Management certification or Red Seal Trade background is an asset.

Commitment to OCL’s safety culture.

Must have safety tickets: CSTS‑09/CSTS 2020, Common Safety Orientation (CSO), H2S Alive.

Standard First Aid is an asset.

Must pass a pre‑employment drug and alcohol test.

Must be willing to complete a criminal background check.

Must be legally eligible to work in Canada.

OCL Group Inc. is an equal opportunity employer.

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