Finance and Administration Coordinator ++ FILLED ++

Tasks

• Financial and Strategic Management
• Develop, monitor, and analyze the organization’s annual and monthly budgets, including budgets funded from multiple funding sources;
• Perform budget analyses, variance monitoring, and make recommendations to management;
• Prepare financial and budget monitoring reports for senior management and the Board of Directors;
• Implement and maintain financial and administrative control mechanisms to ensure sound fund management;
• Act as a financial resource person for the external accounting firm and collaborate in the year-end closing process (without performing bookkeeping or audits);
• Support senior management and the Board of Directors in strategic financial decision-making.
• Funding
• Monitor the administrative and financial aspects of subsidized projects;
• Prepare financial reports in accordance with the funders’ requirements;
• Identify, analyze, and recommend funding opportunities aligned with the organization’s mission;
• Write and submit grant applications in collaboration with internal stakeholders;
• Follow up on funding related to social housing, particularly with the SHQ, OMHM, and other funders.
• Administrative Management and Team Support
• Train, support, and guide internal teams in the application of financial and administrative processes, and in establishing good accountability practices;
• Supervise and guide a small team, promoting efficiency and collaboration;
• Manage accounts payable and receivable, including payment follow-ups and collections;
• Collaborate with General Management to monitor budgets related to property maintenance and development;
• Manage and optimize the organization’s material and technological resources;
• Perform any other tasks related to the position.

Advantages

• Group insurance after three months
• Employee Assistance Program (EAP)
• Group RRSP after one year
• Four weeks of vacation upon starting
• Thirteen flexible days off
• Hybrid work schedule

Job requirements

• Bachelor’s degree in administration, finance, or a related field, or DEC with several years of relevant experience in the field;
• Ability to establish and improve financial and administrative mechanisms;
• Preferred experience in managing SHQ agreements and subsidized rents;
• Experience in team supervision and coordination;
• Excellent command of French, both oral and written;
• Experience in the non-profit sector (asset);
• Mastery of the full accounting cycle (asset);
• Knowledge of the community or social housing sector (asset).